Tender Title:

Two Years Maintenance Contract for Fire Alarm cum Repeater Panels, Heat & Smoke Detectors

Reference Number:

14c318f32

Issuing Authority:

Department of Fertilizers, Ministry of Chemicals and Fertilizers

The Two Years Maintenance Contract for Fire Alarm cum Repeater Panels, Heat & Smoke Detectors is designed to ensure consistent support and maintenance of essential safety systems within the facilities managed by the Department of Fertilizers. This contract aims to promote safety and compliance with established fire safety standards through the installation, monitoring, and timely maintenance of fire alarm systems, including repeater panels and heat & smoke detectors.

Scope of Work and Objectives

The scope of work involves the following key objectives:

• Routine maintenance and servicing of fire alarm systems to ensure operational efficiency.
• Immediate troubleshooting and repair services for any malfunctioning components.
• Periodic testing of the fire alarm systems to validate compliance with safety regulations.
• Providing necessary training for facility staff on the operation and basic troubleshooting of the fire alarm systems.

Eligibility Criteria

Potential bidders should meet the following eligibility criteria:

• Be a registered entity with relevant experience in providing maintenance services for fire safety systems.
• Must possess valid certifications and licenses that demonstrate capability and compliance with fire safety standards.
• Should have a proven track record of successfully completing similar contracts in the past.

Technical Requirements

Bidders are required to demonstrate:

• Adequate technical knowledge and personnel experienced in servicing fire alarm systems.
• Availability of necessary tools and equipment for effective maintenance.
• Ability to provide training sessions for the facility staff on emergency procedures and system operation.

Financial Requirements

Bidders should supply:

• A valid GST registration.
• Proof of financial stability, which may include bank statements or a letter from a financial institution.
• A breakdown of pricing, including any potential hidden costs associated with the contract.

Document Submission Details

All required documents must be submitted in an organized manner at the specified platform. This may include:

• Technical proposals addressing the scope of work.
• Financial proposals including pricing details.
• Certificates of eligibility and technical capabilities.

Special Provisions

Encouragement is given to Micro, Small, and Medium Enterprises (MSE) and startups, promoting the local sector's growth. These businesses may have considerations in the evaluation process for the submission.

Evaluation Process

The evaluation process will consider:

• Compliance with technical and financial requirements.
• Quality of service proposals.
• Pricing competitiveness.
• Previous experience and performance history related to similar contracts.

Delivery Locations

Services will be provided at the locations managed by the Department of Fertilizers as specified in the bid documents.

Contact Information

For any inquiries, please refer to the official contact points provided in the documentation relevant to this tender.

By participating in this tender process, organizations can contribute to the safety and reliability of fire protection systems in key government facilities while also positioning themselves to benefit from future opportunities in the sector.