Government Tender for Erection & Maintenance of HT/LT/TC Poles in Mahemdabad Division

This government tender invites qualified contractors and energy sector companies to bid for the erection and maintenance of HT (High Tension), LT (Low Tension), and TC (Transformer Centers) poles in the Mahemdabad division. The project aims to ensure reliable power distribution infrastructure, including the installation of nuts and bolts at Haldarwas SDN under the jurisdiction of Madhya Gujarat Vij Company Limited. The tender offers a comprehensive opportunity for firms specializing in power and energy projects to contribute to the region's electrical infrastructure development. The project duration is 12 months, with a total estimated cost of approximately ₹49,18,675.90. Bidders must adhere to the specified submission deadlines, provide valid certificates, and meet the eligibility criteria outlined in the tender documents. The tender process is open, transparent, and designed to select the most qualified bidder for this critical power distribution project in Gujarat.

The scope of work includes:

• Erection and maintenance of HT, LT, and TC poles at designated locations within the Mahemdabad division.
• Supply and installation of nuts, bolts, and other hardware as specified in the tender documents.
• Inspection and testing of installed infrastructure to ensure compliance with technical standards.
• Routine maintenance and repairs during the contract period.

The process involves:

1. Site assessment and preparation as per project specifications.
2. Delivery of poles and hardware to the site.
3. Erection of poles following safety and technical guidelines.
4. Installation of nuts, bolts, and ancillary equipment.
5. Inspection and quality assurance before project completion.

Specification	Details
Power Projects	HT, LT, and TC poles
Quantity	As per site requirements
Delivery Timeline	Within the project duration of 12 months
Certification	All work to meet safety and technical standards

- **Ensure compliance with all applicable safety regulations** and quality standards throughout the project.

✓ Must have valid electrical contractor license and relevant certifications.
✓ Proven experience in power infrastructure projects, specifically in erection and maintenance of HT/LT/TC poles.
✓ Financial stability demonstrated by turnover exceeding ₹2 million in the last fiscal year.
✓ Submit all required documents including proof of bid processing fee and EMD (Earnest Money Deposit).
✓ Must possess valid digital certificates for online bidding as per IT Act-2000.

Qualification Criteria	Minimum Requirement
Experience	At least 3 similar projects completed in the last 5 years
Financial Turnover	Minimum ₹2 million in last fiscal year
Certification	Valid electrical contractor license
EMD	₹49,200 or as specified
Document Submission	Complete all mandatory forms and certificates

**Note:** Bidders failing to meet these criteria will be disqualified from the tender process.

The technical specifications include:

Parameter	Requirement
Poles	High-quality, weather-resistant HT/LT/TC poles conforming to IS standards
Hardware	Nuts, bolts, and fittings made from corrosion-resistant material
Certification	All materials must be certified for electrical safety and durability
Installation	Poles to be erected following safety protocols and technical guidelines
Testing	Conduct electrical and structural testing post-installation

Sequence of procedures:

• Site survey and marking
• Material delivery
• Pole erection
• Hardware installation
• Inspection and testing
• Final approval and documentation

Technical compliance must adhere to the specifications outlined in the tender documents, ensuring durability, safety, and efficiency of the power distribution network.

The estimated project cost is approximately ₹49,18,675.90, which includes all materials, labor, and incidental expenses. The bid submission must include a refundable EMD of ₹49,200, along with detailed cost breakdowns. Payment terms are as follows:

• 10% of the contract value as advance upon award
• 40% after completion of erection and initial inspection
• Remaining 50% after final approval and certification

Bidders should prepare a comprehensive financial proposal, including unit rates for poles and hardware, transportation costs, and labor charges. All financial documents must be submitted along with the bid, adhering to the formats specified in the tender documents.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Attend the pre-bid meeting if scheduled.
3. Submit the technical and financial bids online via the procurement portal before the bid deadline.
4. Bid opening will be conducted publicly at the specified date and time.
5. Evaluation of bids based on technical compliance and financial competitiveness.
6. Award of contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	05-05-2025 14:11
Bid Submission End	26-05-2025 16:00
Preliminary Evaluation	28-05-2025 11:00
Commercial Evaluation	29-05-2025 11:00

**Note:** Bidders must ensure all documents are complete and submitted before the deadline to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Compliance with technical specifications	20%
Past project performance and certifications	10%

Minimum qualifying marks in each category must be met. The highest-scoring bid considering all evaluation factors will be selected. The evaluation process emphasizes technical expertise, cost-effectiveness, and adherence to safety standards.

Date	Event	Details
05-05-2025	Bid Start Date	Bidders can begin downloading tender documents
26-05-2025	Bid Submission Deadline	Last date for submitting bids at 16:00
28-05-2025	Preliminary Evaluation	Evaluation of technical bids at 11:00
29-05-2025	Commercial Evaluation	Final evaluation at 11:00
30-05-2025	Contract Award	Expected date for announcement of successful bidder

**Critical:** All submissions must be completed before the bid end date to be considered.

For queries and assistance, contact:

Name: Executive Engineer
Organization: Madhya Gujarat Vij Company Limited
Address: Near Railway Station, Mahemdabad - 387130
Phone: 9925208436
Email: nprocure@ncode.in

Contact Method	Details
Phone	9925208436
Email	nprocure@ncode.in
Support Hours	Monday to Saturday, 9:00 AM to 6:00 PM

Bidders are encouraged to reach out for clarifications or training related to online bidding procedures.

All bidders must adhere to the terms and conditions specified in the tender documents, including submission formats, certification requirements, and safety standards. A vendor training session will be organized to assist bidders in understanding the online submission process. The tender process promotes transparency and fairness, ensuring the best value for government investments in power infrastructure. Bidders should review all linked documents thoroughly, including commercial terms, scope of work, and conflict of interest policies, to ensure full compliance and successful participation.