Government Tender for GIS-Based Development Plan Preparation in Porbandar

This government tender invites qualified consulting firms to submit proposals for the preparation of a GIS-based Development Plan for Porbandar Municipal Corporation in Gujarat. The project aims to enhance urban planning through advanced Geographic Information System (GIS) technology. Key details include:

Tender Title	RFQ & RFP for GIS Development Plan
Location	Porbandar, Gujarat
Department	Porbandar Municipal Corporation
Bid Deadline	17-06-2025 16:00
Estimated Completion	As per tender document
Tender Fee	INR 11,800
EMD	INR 300,000

This project is crucial for improving urban infrastructure, planning efficiency, and service delivery. Bidders must meet specified eligibility criteria and submit comprehensive technical and financial proposals to be considered.

The selected consultancy will be responsible for:

• Conducting a detailed survey and data collection of Porbandar's urban landscape.
• Developing a comprehensive GIS-based development plan aligned with municipal goals.
• Preparing digital maps, spatial data layers, and infrastructure layouts.
• Integrating existing city data with GIS technology for real-time analysis.
• Providing technical reports, presentations, and final deliverables in specified formats.

Key deliverables include:

• Complete GIS database of Porbandar city.
• Development of a user-friendly GIS portal.
• Finalized development plan document.

Process steps:

1. Issue of Request for Qualification (RFQ) and Request for Proposal (RFP).
2. Submission of technical and financial bids.
3. Evaluation and shortlisting.
4. Contract award.
5. Implementation and reporting.

Specification	Details
Data Layers	Roads, utilities, land use, topography
Software Compatibility	Compatible with existing municipal systems
Final Output Format	GIS shapefiles, PDFs, digital dashboards

Bidders must meet the following criteria:

• ✓ Must have experience in GIS-based urban planning projects.
• ✓ Proven track record with at least 3 similar projects in India.
• ✓ Valid digital certificate for e-procurement participation.
• ✓ Financial stability with annual turnover of at least INR 50 lakhs in the last 3 years.

Qualification Requirement	Minimum Criteria
Experience in GIS Projects	3+ similar projects
Financial Turnover	INR 50 Lakhs/year
Certification	Valid Digital Signature Certificate
Past Project References	At least 2 references from government projects

**Note:** All documents must be submitted in the prescribed format and verified for authenticity.

The project requires use of advanced GIS software such as ArcGIS or QGIS, with capabilities for spatial analysis, data integration, and web-based portal development. Technical parameters include:

Specification	Requirement
Software	ArcGIS 10.8 or higher / QGIS 3.16
Data Storage	Cloud-based or on-premises servers with minimum 16 GB RAM
Data Security	Compliance with government cybersecurity standards
Delivery Format	Shapefiles, GeoJSON, Web GIS portal

Sequential procedures involve:

• Data collection and validation.
• GIS database development.
• Application development.
• Testing and deployment.
• Final handover with documentation.

The estimated budget for this project ranges between INR 30 Lakhs and INR 50 Lakhs, covering all consultancy, software, and implementation costs.

Cost Component	Estimated Cost (INR)
Consulting Services	20-35 Lakhs
Software Licenses	5-10 Lakhs
Data Collection & Survey	3-5 Lakhs
Contingency & Miscellaneous	2-5 Lakhs

**Payment terms:** - 20% advance upon contract signing. - 40% after completion of data collection. - 30% after delivery of final GIS database. - 10% after final acceptance and documentation.

Interested bidders must follow these steps:

1. Download tender documents from the official portal.
2. Submit the technical and financial bids online before the deadline.
3. Ensure all required documents, including EMD and tender fee proof, are uploaded.
4. Bids will be opened publicly on the specified date.
5. Evaluation will be based on technical competence and financial competitiveness.

Timeline	Date & Time
Tender Issue Date	12-05-2025 17:00
Bid Submission End	17-06-2025 16:00
Tender Opening	17-06-2025 18:00

**Important:** Bidders must have valid digital certificates for online submission and attend the vendor training sessions organized weekly.

Bids will be evaluated based on:

Criteria	Weightage
Technical Proposal	60%
Financial Offer	40%

Evaluation factors include: - Technical expertise and experience. - Quality of proposed methodology. - Cost competitiveness. - Past project references.

Minimum qualifying marks:

• 70% in technical evaluation.
• Financial bids will be considered only if technical criteria are met.

Date	Event	Details
12-05-2025	Tender Issue	Tender documents available for download
17-06-2025	Bid Submission Deadline	Last date for bid submission at 16:00
17-06-2025	Bid Opening	Public opening at 18:00
18-06-2025	Commercial Evaluation	Final evaluation and award process

**Critical dates** include the bid submission deadline and evaluation dates, so bidders are advised to plan accordingly.

For queries and support, contact:

Name	Designation	Email	Phone
Deputy Municipal Commissioner	Tender Inviting Authority	copbr2008@gmail.com	N/A

Additional contact details: - Address: SVP Road, Near Railway Station, Porbandar - Support Team: (n)Code Solutions, GNFC Ltd., Ahmedabad - Phone: +91-79-40007517, 40007514, 40007515 - Email: nprocure@ncode.in

Bidders are encouraged to attend free vendor training sessions held weekly at (n)Code Solutions, which can significantly enhance their understanding of the online bidding process. All submissions must strictly adhere to the formats specified in the tender documents. The Porbandar Municipal Corporation reserves the right to accept or reject any bid without assigning reasons. Ensure all documents are complete and verified before submission to avoid disqualification.