Gujarat Gandhinagar Municipal Corporation Tender for Self Propelled Road Vacuum Sweeper Machine

This government tender invites qualified suppliers and contractors to participate in the comprehensive supply, testing, commissioning, and maintenance of a Self Propelled Type Road Vacuum Sweeper Machine. The Gandhinagar Municipal Corporation seeks a reliable partner for a 5-year contract to ensure efficient street cleaning operations across Gandhinagar. The project involves procurement of one state-of-the-art vacuum sweeper, adhering to GMC specifications, with detailed scope for testing, delivery, and ongoing maintenance. The tender is open to eligible firms with proven experience in supplying similar machinery and maintenance services. The process is designed to promote transparency and competitive bidding, offering an excellent opportunity for companies specializing in municipal cleaning equipment and services. The successful bidder will demonstrate technical competence, financial stability, and compliance with all stipulated eligibility criteria. This tender aligns with government initiatives to improve urban sanitation and infrastructure, making it a strategic opportunity for industry leaders in municipal equipment supply and maintenance.

• Supply of one Self Propelled Type Road Vacuum Sweeper Machine as per GMC specifications.

• Testing and commissioning of the equipment at designated locations.

• Delivery of the equipment to Gandhinagar Municipal Corporation premises.

• Comprehensive operation and maintenance (O&M) services for a period of 5 years.

• Regular servicing, repairs, and replacement of parts to ensure optimal performance.

• Training of GMC staff on operation and basic maintenance procedures.

• Adherence to all safety, quality, and environmental standards specified in the tender documents.

Specification	Details
Machine Type	Self Propelled Road Vacuum Sweeper
Capacity	As per detailed specifications in the tender documents
Power Source	Diesel/Electric (as specified)
Operating Width	As specified in tender documents
Sweeping Width	As specified
Dust Collection	Integrated dust collection system

• The contractor must ensure timely delivery, installation, and commissioning within the stipulated period.

• Post-installation, the contractor shall provide ongoing technical support and maintenance as per contract terms.

✓ Must have valid registration and license to supply municipal machinery.

✓ Proven experience in supplying and maintaining road cleaning equipment, with at least 3 similar projects completed in the last 5 years.

✓ Financial stability demonstrated through audited financial statements for the past 3 years.

Qualification Requirement	Minimum Criteria
Turnover	INR 50 Lakhs annually
Past Projects	At least 3 similar municipal equipment projects
Certification	Valid ISO or equivalent quality standards

✓ Must submit all required documents including Tender Fee, EMD, and supporting documents as specified.

✓ EMD amount of INR 21,40,783 must be deposited along with bid submission.

✓ Bidders should have valid Digital Certificates for electronic bidding as per IT Act 2000.

Parameter	Specification
Machine Type	Self Propelled Road Vacuum Sweeper
Power	50 HP or above, as per technical datasheet
Capacity	Dustbin capacity of minimum 2 cubic meters
Sweeping Width	Minimum 2.5 meters
Operating Speed	10-15 km/h
Dust Control	Equipped with water spray and dust suppression system

Process for technical compliance: 1. Submit detailed technical datasheet. 2. Demonstrate machine operation during testing phase. 3. Ensure compliance with all safety and environmental standards. 4. Provide maintenance manuals and training for GMC staff.

The total estimated budget for this project is between INR 50 Lakhs to INR 70 Lakhs, covering procurement, testing, delivery, and 5-year maintenance. The payment schedule will be as follows:

Milestone	Payment Percentage
Upon contract signing	20%
Delivery and commissioning	50%
Completion of 1 year of operation	15%
Final acceptance after 5 years	15%

All payments are subject to submission of valid invoices, completion certificates, and satisfactory performance reports. The bid must include detailed cost breakdowns for equipment, installation, and maintenance services.

1. Download tender documents from the official portal before the deadline.
2. Submit the bid electronically, including all required documents and EMD.
3. Tender Fee of INR 17,700 must be paid and submitted.
4. Bidders will undergo technical and financial evaluation on scheduled dates.
5. Shortlisted bidders will be invited for negotiations or clarifications.
6. Final award will be announced post-evaluation.

Timeline	Event
Bid Submission Start	09-05-2025 10:30 AM
Bid Submission End	09-06-2025 6:00 PM
Evaluation Date	10-06-2025 11:00 AM
Contract Award	Post evaluation

**Ensure all documents are submitted before the deadline to avoid disqualification.**

The evaluation will be based on:

Criteria	Weightage
Technical compliance and quality	50%
Past experience and project performance	20%
Financial stability and cost	20%
Delivery and maintenance plan	10%

Minimum qualifying score in each category is 60%. Bidders must demonstrate technical capability, financial health, and experience in similar projects. The highest scoring bidder will be awarded the contract.

Date	Event	Details
09-05-2025	Bid Start Date	Bidders can download tender documents
09-06-2025	Bid End Date	Last date for bid submission at 6:00 PM
10-06-2025	Evaluation	Technical and financial evaluation at 11:00 AM
15-06-2025	Award Notification	Expected date for contract award
20-06-2025	Contract Signing	Final agreement signing

**All deadlines are strict; late submissions will be disqualified.**

• Gandhinagar Municipal Corporation*
• Address: Pandit Deendayal Upadhyay Bhavan, Behind Fire Station, Sector 17, Gandhinagar, Gujarat*
• Phone: 7923284150*
• Contact Person: Deputy Municipal Commissioner*

Contact Method	Details
Phone	7923284150
Email	Not specified
Office Address	As above

Potential bidders are encouraged to contact the provided number for clarifications and support during the bidding process.

All interested bidders must carefully review the tender documents available for download. The tender process emphasizes transparency, with detailed evaluation criteria and strict deadlines. Bidders should ensure compliance with all eligibility and technical specifications. A vendor training camp is organized weekly to assist participants in understanding the electronic bidding process. The contract aims to enhance urban sanitation infrastructure, aligning with government initiatives for sustainable municipal services. Participation from experienced companies in municipal equipment supply and maintenance is highly encouraged.