Gujarat Government Tender for Maintenance of Gardens in Gandhinagar - Works Contract

This government tender invites qualified contractors to undertake maintenance works for various gardens and public spaces in Gandhinagar, Gujarat. The project encompasses maintenance of gardens in key locations such as Chandrasekhar Azad quarters, Town Hall Garden, Vigilance Office, and other important civic spaces. The scope includes landscaping, gardening, and related civil works to enhance the aesthetic appeal and upkeep of these public areas. The tender is issued by the Department of Parks and Gardens, Gandhinagar, and aims to select experienced contractors with proven track records in similar government projects. The estimated project cost is approximately Rs. 51.39 Lacs, with a completion period of 12 months. Bidders must meet specific eligibility criteria, including financial stability, relevant experience, and valid registration certificates. The tender process is open, with submission deadlines set for May 27, 2025. This opportunity is ideal for reputed civil contractors, landscaping firms, and specialized gardening companies seeking government projects in Gujarat.

The scope of work includes:

• Maintenance and landscaping of gardens at designated locations in Gandhinagar.
• Regular watering, pruning, fertilizing, and pest control.
• Civil works related to garden infrastructure, including pathways, benches, and lighting.
• Upkeep of lawns, flower beds, and trees.
• Ensuring compliance with safety and environmental standards.

The process involves:

1. Site assessment and preparation.
2. Implementation of landscaping plans.
3. Regular maintenance and reporting.
4. Final inspection and handover.

Key deliverables include:

Item	Specification
Garden Maintenance	Weekly, Monthly, and Quarterly Tasks
Civil Infrastructure	Repair and Upgrades
Landscaping Materials	Quality Standards
Reporting	Monthly Progress Reports

Contractors must ensure timely completion and quality standards as per tender documents.

✓ Must have valid registration certificates from relevant authorities.
✓ Must possess experience in executing similar government or semi-government landscaping or civil works projects.
✓ Financial stability with an average annual turnover exceeding Rs. 51.40 Lacs in the last five financial years.
✓ Must provide EMD of Rs. 51,500 in the form of FDR or Bank Guarantee, valid for at least 165 days.
✓ Must submit a Bank Certificate demonstrating credit facilities of at least 25% of the estimated contract value.
✓ Experience in executing at least one similar project with a minimum value of Rs. 20.56 Lacs.
✓ Valid PAN, GST Registration, E.P.F., and E.S.I.C. certificates.

Qualification Parameter	Minimum Requirement
Registration Certificate	D-Class or above from R&B Department
Turnover	> Rs. 51.40 Lacs (last 5 years)
Experience	1 similar completed project of Rs. 20.56 Lacs
EMD	Rs. 51,500
Financial Documents	Certified annual turnover statements
Tax & Statutory	PAN, GST, E.P.F., E.S.I.C.

Bidders must meet all criteria to qualify for submission.

The technical specifications include:

Parameter	Requirement
Garden Area	Varies as per site
Maintenance Frequency	Weekly, Monthly
Civil Works	Concrete pathways, benches, lighting fixtures
Material Standards	Approved quality for landscaping and civil materials
Equipment	Gardening tools, machinery as specified

Procedures:

• Conduct site survey.
• Prepare detailed maintenance plan.
• Execute landscaping and civil works.
• Regular monitoring and reporting.
• Final inspection and approval.

All technical work must adhere to the standards specified in the tender documents and relevant government regulations.

The estimated project cost is Rs. 51,39,501.00. The financial breakdown includes:

Item	Cost (Rs.)
Tender Fee	Rs. 2,400
Estimated Contract Value	Rs. 51,39,501

Payment terms:

• 10% advance upon contract signing.
• Progress payments based on milestones.
• Final payment after successful completion.

Bidders must submit financial documents including turnover statements and bank certificates demonstrating credit facilities of at least 25% of the tender value. All payments are subject to approval based on compliance and performance.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal.
2. Submit the technical and financial bids electronically before the deadline.
3. Pay the tender fee of Rs. 2,400 via demand draft.
4. Submit EMD of Rs. 51,500 in the form of FDR or Bank Guarantee.
5. Attend the bid opening on May 27, 2025, at 4:00 PM.
6. Evaluation of bids based on predefined criteria.
7. Final selection and award of contract.

The submission deadline is May 27, 2025, at 4:00 PM. Bidders must ensure all documents are complete and submitted as per instructions to avoid disqualification.

Bids will be evaluated based on:

Criteria	Maximum Score
Technical competence and experience	50
Financial stability and turnover	20
Price competitiveness	20
Past project performance	10

Minimum qualifying marks in each category must be met. The weightage for technical evaluation is 70%, and financial bid evaluation is 30%. Bidders scoring above the threshold will be shortlisted for contract award.

Date	Event	Details
07-05-2025	Bid Submission Start	Bidders can start submitting bids online
27-05-2025	Bid Submission End	Last date for bid submission at 4:00 PM
27-05-2025	Bid Opening	Technical and financial bid opening at 4:00 PM
27-05-2025	Evaluation Completion	Expected date for bid evaluation
30-05-2025	Award Notification	Contract award notification

All deadlines are strict; late submissions will not be entertained.

For queries and assistance, contact:

Department: Parks and Gardens, Gandhinagar
Address: Director, Parks and Garden Organization, 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar 382010
Email: dir-garden@gujarat.gov.in
Phone: Not specified

Contact Person	Designation	Email	Phone
Director, Parks and Garden	Tender Inviting Authority	dir-garden@gujarat.gov.in	N/A

Bidders are encouraged to seek clarifications before the deadline.

All prospective bidders must download the tender documents from the official portal and carefully review all terms and conditions. Participation requires a valid digital certificate for electronic bidding. A free vendor training session is organized every Saturday at (n)Code Solutions, Ahmedabad. Ensure all eligibility criteria are met and documents are submitted in the prescribed format. The tender process emphasizes transparency and fairness, with detailed evaluation criteria to ensure the selection of competent contractors.