Tender Title: Rate contract for chemical cleaning of Gas Turbine Lube Oil Coolers and Generator Air Cooler at Digboi Refinery
Reference Number: GEM/2025/B/6149448
Issuing Authority/Department: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas

The scope of work under this tender encompasses the provision of services related to the chemical cleaning of Gas Turbine Lube Oil Coolers and Generator Air Coolers at Digboi Refinery. The objective is to maintain optimal operational efficiency and extend the lifecycle of equipment by ensuring thorough cleaning, thereby enhancing performance and minimizing downtime. The successful bidder will be required to perform the cleaning as per industry standards and best practices to ensure that all coolers operate at their required efficiency levels.

Eligibility Criteria

To qualify for participation in this tender, bidders must fulfill certain eligibility requirements. These include being a registered entity with a valid business license and the ability to demonstrate relevant experience in chemical cleaning processes. Firms must possess appropriate certifications and should have executed similar projects in the past. A proven track record of safety and compliance with environmental regulations is also essential.

Technical Requirements

The technical requirements include adherence to specific cleaning methodologies and the use of approved chemicals that comply with environmental and safety regulations. Bidders must provide detailed technical specifications of the cleaning agents they propose to use, along with a plan that identifies the cleaning process and the expected outcome. Experience with similar projects, particularly in the petroleum sector, will be a determinant in the evaluation process.

Financial Requirements

Bidders will be required to submit comprehensive financial documentation reflecting their ability to carry out the work as proposed. This includes the provision of an Earnest Money Deposit (EMD) to demonstrate seriousness in the bidding process. Financial submissions should include past financial performance reports, which will be taken into consideration to gauge the bidder's capacity to fulfill the contractual obligations.

Document Submission Details

All documents must be submitted in both soft and hard copies to the designated authorities as specified in the tender document. Accepted formats for submissions include PDF and Word documents. Incorrectly formatted submissions may lead to disqualification from the tender process.

Special Provisions

The tender carries special provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups, providing additional support and benefits to these businesses. This initiative aligns with government policies aimed at promoting local manufacturing and service provision.

Evaluation Process

The evaluation process will be conducted in multiple stages. Bids will be assessed based on technical compliance, past performance, financial health, and the proposed methodology. The authorities will give precedence to bidders who demonstrate a clear understanding of the requirements and a detailed execution plan. Final selection will be announced based on a comprehensive scoring system.

Delivery Locations

The services will be required at the Digboi Refinery, located within the jurisdiction of Indian Oil Corporation Limited. Bidders should ensure that they can mobilize resources to this site effectively in a timely manner.

Contact Information

For inquiries related to the tender, bidders can reach out directly to the designated contact at Indian Oil Corporation Limited. However, it is recommended to refer to the official tender document for precise contact details and further guidance.

This tender presents an exciting opportunity for qualified bidders within the sector, showcasing the commitment of Indian Oil Corporation Limited towards operational excellence and sustainability.