Indian Railways Tender by Southern Railway (18f85511f)

Custom Bid for Services - Mechanized cleaning of PM SM coaches at MDU Coaching Depot for 3 years in

Madurai, Tamil nadu
Service
Qty:NaN
EMD: ₹13.5 Lakh
EST Bid: ₹24.1 Crore

Tender Timeline

Tender Issue
May 12, 2025 at 5:46 PM

Tender Title: Custom Bid for Services - Mechanized Cleaning of PM SM Coaches

Reference Number: 18f85511f

Issuing Authority:

The tender is issued by the Indian Railways, under the Ministry of Railways.

Scope of Work and Objectives:

The primary objective of this tender is to solicit bids for the mechanized cleaning of PM SM coaches at the MDU Coaching Depot for a duration of three years. The services include thorough cleaning of coaches—both general and intensive mechanized cleaning. Participants will be tasked with ensuring the cleanliness, maintenance, and sanitation of a significant number of coaches, enhancing operational efficiency and passenger satisfaction.

The tender concerns various cleaning operations, with estimated quantities for a range of activities which include:

  • Intensive mechanized cleaning of 36,135 coaches.
  • Cleaning and watering of PFTR OEA trains at multiple stations, spanning over 191,625 coaches and others as per specification.

Eligibility Criteria:

To be eligible for this tender, bidders should meet specific criteria:

  • Must be a registered entity with valid documentation.
  • Previous experience in similar cleaning and maintenance projects is essential.
  • Capability to provide the required labor, tools, and consumables.
  • All bids will be evaluated based on compliance with eligibility criteria as outlined during the bid submission.

Technical Requirements:

Bidders must demonstrate:

  • Proficiency in mechanized cleaning technology.
  • Compliance with quality control standards in line with railway operations.
  • Adequate safety protocols and environmental standards must be adhered to during the execution of the contract.

Financial Requirements:

  • Evaluation of financial stability will be necessary, requiring submission of financial statements.
  • Bidders should prepare for a Performance Security Requirement as a part of the financial commitments.

Document Submission Details:

Bidders are required to submit their proposals via the specified online procurement portal. All necessary documents including eligibility proofs and technical specifications need to be included.

  • Accepted formats for submission are PDF and Word documents.

Special Provisions:

  • Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply and may receive special benefits during the bidding process, aimed at fostering inclusivity and supporting local businesses.
  • Provisions for startups are also detailed in relation to eligibility, offering advantageous terms for new entrants in the market.

Evaluation Process:

The evaluation process will be conducted based on several parameters, including:

  • Compliance with eligibility criteria.
  • Conformance to technical specifications.
  • Financial bid assessment, ensuring competitive pricing.
  • Past performance of bidders in similar contracts.

Delivery Locations:

All services will be required at the MDU Coaching Depot and several other specified railway stations as outlined in the bid documents.

Contact Information:

For any queries regarding this tender, please ensure to check the official procurement website or the respective office of the Ministry of Railways.

General Information

Item Category
Custom Bid for Services - Mechanized cleaning of PM SM coaches at MDU Coaching Depot for 3 years inclusive of Labour Consumables Tools Machineries and other cost and including GST at 18 percentage Quantity 113880 coaches , Custom Bid for Services - Intensive Mechanized cleaning of coaches at MDU Coaching Depot for 3 years inclusive of Labour Consumables Tools Machineries and other cost and including GST at 18 percentage Quantity 36135 coaches , Custom Bid for Services - Cleaning and watering of PFTR OEA trains at MDU Coaching Depot for 3 years inclusive of Labour Consumables Tools Machineries and other cost and including GST at 18 percentage Quantity 191625 coaches , Custom Bid for Services - Cleaning and watering of PFTR OEA trains at DG station for 3 years inclusive of Labour Consumables Tools Machineries and other cost and including GST at 18 percentage Quantity 33945 coaches , Custom Bid for Services - Cleaning and watering of PFTR OEA trains at BDNK station for 3 years inclusive of Labour Consumables Tools Machineries and other cost and including GST at 18 percentage Quantity 21900 coaches , Custom Bid for Services - Provision of Toiletries in Non-OBHS Trains for 3 years including GST at 18 percentage Quantity 119355 coaches , Custom Bid for Services - Cleaning of all Pitlines and depot premises at MDU Coaching Depot for 3 years inclusive of Labour Consumables Tools Machineries and other cost and including GST at 18 percentage Area 41922 sq mtr Quantity 1095 days , Custom Bid for Services - Watering of enroute trains at MDU Station round the clock for 3 years inclusive of Labour Consumables Tools Machineries and other cost and including GST at 18 percentage Quantity 16425 per Man per day , Custom Bid for Services - Disposal of garbage staked at MDU Coaching Depot to Corporation dumping yard inclusive of Labour Vehicle Consumables Tools dumping charges and other cost and including GST at 18 percentage 4 trips per week Quantity 626 trips , Custom Bid for Services - Employer contribution of PF and ESI Component of Labours engaged including GST at 18 percent Rs22979819 and 22 paisa Bidders are requested to quote at Par It will be reimbursed only on submission of payment statement of EPF .. , Custom Bid for Services - Bonus Component of Labours engaged including GST at 18 percentage Rs11784522 and 68 paisa Bidders are requested to quote at Par It will be reimbursed only on submission of payment statement of Bonus to labours engaged
Ministry Name
Ministry of Railways
Department Name
Indian Railways
Organisation Name
Southern Railway
State
Tamil nadu
City
Madurai

Financial Information

Estimated Bid Value
₹24,07,69,090.00
EMD Amount
₹13,53,850.00
Bid Offer Validity
90 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
No
Technical Clarifications Time
2 Days

Tender Documents

15 Documents
GeM-Bidding-7829615.pdfMain Document
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Scope Of Work DocumentSCOPE_OF_WORK SOW
Payment Terms & ConditionPAYMENT PAYMENT
Other DocumentsOTHER
BOQ DocumentBOQ COMPLIANCE
Other DocumentsOTHER
Other DocumentsOTHER TECHNICAL
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER
Other DocumentsOTHER COMPLIANCE
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with valid documentation, having prior experience in projects similar to mechanized cleaning, and demonstrating the capability to supply the necessary labor, tools, and consumables. Bidders must also show compliance with safety and operational standards related to railway cleaning services.

Bidders must comply with specific technical specifications that outline proficiency in mechanized cleaning technologies, adherence to quality control standards, and environmental safety protocols. Successful bidders should present proven methodologies for cleaning operations, ensuring they meet or exceed the operational requirements of the Indian Railways.

During the pricing evaluation, submissions will be assessed based on competitiveness while ensuring compliance with the bid’s technical and quality standards. The evaluation committee will consider both the financial stability of bidders and the total bid price to ensure the best value for the services.

The Earnest Money Deposit (EMD) requirement varies per tender specifications and is designed to ensure that bidders are serious and committed to following through with their proposals. The specific amount and submission methods are typically outlined in the tender document but must be provided along with the bid submission to qualify for evaluation.

MSEs can take advantage of special provisions established to encourage their participation in government tenders. This includes simplified eligibility criteria, reduced financial requirements, and support in the procurement process, aligning with governmental initiatives to promote local businesses and startups.

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