Tender for Routine & Schedule Plant Maintenance at Dhuvaran Gas Power Station

This government tender invites qualified contractors to undertake routine and scheduled maintenance activities at the 375 MW Combined Cycle Power Plant (CCPP-III) located at Dhuvaran Gas Based Power Station, Gujarat. The project aims to ensure optimal operational efficiency, safety, and reliability of the power station through scheduled maintenance tasks. The tender is issued by Gujarat State Electricity Corporation Limited (GSECL) and targets experienced power sector contractors with expertise in plant maintenance. The scope includes various routine activities, scheduled inspections, and minor repairs essential for uninterrupted power plant operation. The project duration is 18 months, with a total estimated cost of approximately INR 24.31 lakh. Interested bidders must submit their proposals online via the nProcure portal, adhering to the specified eligibility and technical criteria. The tender process involves multiple stages, including preliminary, technical, and commercial evaluations, with key deadlines set for bid submission and opening. This opportunity is ideal for companies specializing in power plant maintenance, electrical, mechanical, and civil works within the power and energy sector.

The scope of work includes:

• Performing routine plant maintenance activities as per scheduled plans.
• Conducting inspections, minor repairs, and preventive maintenance to ensure operational efficiency.
• Coordinating with plant operations for scheduled downtimes.
• Ensuring compliance with safety standards and environmental regulations.
• Maintaining detailed records of maintenance activities.

Key deliverables:

• Maintenance reports
• Inspection logs
• Repair documentation

Sequential process:

1. Receive maintenance schedule from plant management.
2. Prepare work plan and mobilize resources.
3. Execute scheduled maintenance tasks.
4. Conduct inspections and quality checks.
5. Submit completion reports.
6. Address any emergent issues during scheduled activities.

Specification	Details
Duration	18 months
Location	Dhuvaran Gas Based Power Station
Estimated Cost	INR 24,31,127.34
Completion Period	18 months
Power Capacity	375 MW
Item Category	Miscellaneous Works

**Important Requirements:** - Adherence to safety and environmental standards. - Use of certified tools and equipment. - Qualified personnel for plant maintenance. - Submission of detailed work plan and safety protocols.

Bidders must meet the following eligibility criteria:

• ✓ Must have experience in power plant maintenance or related electrical/mechanical civil works.
• ✓ Must submit scanned copies of tender fee and EMD details at preliminary stage.
• ✓ Must attach scanned technical bid documents including relevant project experience.
• ✓ Financially sound with minimum average annual turnover of INR 50 lakh over the last 3 years.
• ✓ Possess valid licenses and certifications relevant to power plant maintenance.

Qualification Criteria	Minimum Requirement
Experience	At least 3 completed projects in power plant maintenance
Financial Turnover	INR 50 lakh per annum for last 3 years
EMD	INR 24,311 (paid via bank guarantee or demand draft)
Certifications	Valid electrical, mechanical, or civil licenses

**Note:** All documents must be valid, clear, and submitted as per tender guidelines.

The technical specifications include:

Parameter	Requirement
Power Capacity	375 MW CCPP-III
Maintenance Duration	18 months
Equipment Standards	ISO 9001, ISO 14001, ISO 45001
Safety Standards	Compliance with local safety regulations
Documentation	Detailed maintenance and inspection reports

**Sequential Procedure:** 1. Review technical bid requirements. 2. Prepare technical documentation including safety protocols. 3. Submit scanned technical documents through the portal. 4. Attend technical evaluation meeting if required. 5. Await technical approval before proceeding with work.

All technical activities must adhere to the standards specified by GSECL and relevant Indian power sector regulations.

The estimated project cost is INR 24,31,127.34, which covers all maintenance activities, labor, materials, and incidental expenses. Payment terms are as follows:

Payment Schedule	Details
Mobilization Advance	10% upon contract signing
Progress Payments	50% based on completed milestones
Final Payment	40% after completion and acceptance

**Important:** All costs must be inclusive of taxes and duties. Bidders should submit detailed financial proposals along with the bid, clearly indicating unit rates, total costs, and applicable taxes. Payments will be processed as per the agreed schedule after verification of work completion.

The bidding process involves the following steps:

1. Registration: Register on the nProcure portal and obtain digital signature certificates.
2. Download Tender Documents: Access and review all tender documents, including terms, conditions, and specifications.
3. Pre-bid Meeting: Attend if scheduled, to clarify doubts.
4. Bid Submission: Upload all required documents, technical and financial bids, before the deadline.
5. Bid Opening: Bids will be opened publicly on the scheduled date.
6. Evaluation: Technical and financial evaluations will be conducted.
7. Award of Contract: Successful bidder will be notified and contract signed.

Key Dates	Details
Bid Submission Start	08-05-2025 18:00
Bid Submission End	03-06-2025 18:00
Bid Opening	04-06-2025 15:30 (Preliminary), 15:35 (Technical), 05-06-2025 15:30 (Commercial)

**Note:** Bidders must ensure all documents are uploaded correctly and adhere to the specified timelines.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Compliance with technical specifications	20%

**Minimum Thresholds:** - Technical score must be at least 70%. - Financial bids will be opened only for technically qualified bidders.

Evaluation factors include bidder’s experience, financial stability, compliance with safety and technical standards, and cost competitiveness. The highest scoring bidder will be awarded the contract.

Date	Event	Details
08-05-2025	Tender Release	Tender documents available for download
03-06-2025	Bid Submission Deadline	Last date for submitting bids
04-06-2025	Preliminary Evaluation	Evaluation of bid documents at 15:30
04-06-2025	Technical Evaluation	Technical assessment at 15:35
05-06-2025	Commercial Evaluation	Final evaluation at 15:30
06-06-2025	Contract Award	Notification to successful bidder

**Critical Dates:** Bidders must adhere strictly to these deadlines to participate in the tender process.

For queries and assistance, contact:

Addl. Chief Engineer (G.), DGBPS

• Address: Dhuvaran Gas Based Power Station, Dhuvaran, Gujarat
• Phone: 9978935585
• Email: nprocure@ncode.in

Support is available during working hours, and bidders are encouraged to seek clarifications before the deadline. Additional support can be obtained from the (n)Procure support team at GNFC Ltd., Ahmedabad, via phone or email as listed.

All participating bidders must register on the nProcure portal and procure a valid Digital Signature Certificate (Class-III) for electronic bid submission. Bidders are advised to attend free training sessions on online bidding procedures scheduled every Saturday. The tender process strictly follows the guidelines specified in the detailed tender document, including submission formats, document validity, and compliance requirements. No offline or hard copies are accepted except for the physical submission of EMD and tender fee receipts, which must be sent within 5 days of bid submission. Ensure all documents are clear, valid, and uploaded before the deadline to avoid disqualification.