Procurement of All in One PC Printer Scanner
All in One Desktop with HDD and SSD,Providing the Extended On site Warranty for above BOQ item 1 Ex
Tender Timeline
Tender Title: Procurement of All in One PC Printer Scanner
Reference Number: e4fe4e30
Issuing Authority/Department: AAI Cargo Logistics and Allied Services Co Ltd, Ministry of Civil Aviation
Scope of Work and Objectives
The primary objective of this tender is to procure a range of IT equipment including All-in-One Desktops with HDD and SSD configurations, Multi-Function Printers (MFPs), and associated accessories such as Uninterruptible Power Supplies (UPS). The equipment aims to enhance operational efficiency and enable seamless logistics support at various locations operated by the Ministry of Civil Aviation. Tenderers are invited to provide high-quality products that meet the specified technical standards and warranties to ensure longevity and performance.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with a proven track record in supplying similar equipment to governmental or corporate clients. Registrations should be up-to-date, and applicable certifications proving compliance with quality standards are mandatory for participation.
Technical Requirements
The tender encompasses the purchase of various IT products including:
- All-in-One Desktops (with specified HDD and SSD configurations)
- Monochrome and Color Multifunction Printers
- Scanners supporting both A4 and Legal sheets
- A UPS with a capacity of 650VA
- Laptops compatible with specified software (Microsoft Office Home and Business 2021, Antivirus)
Each item must adhere to specified technical criteria suitable for prolonged use in demanding environments, ensuring superior durability and performance. The products must also come with an extended on-site warranty of two years, excluding antivirus software.
Financial Requirements
Bidders should provide competitive pricing for the entire product lot. A detailed financial proposal should reflect the total cost and individual price breakdown for each item, guaranteeing clear visibility on the tender's financial framework to stakeholders.
Document Submission Details
All tender documents must be submitted in accordance with the guidelines specified in this tender. The submission includes the technical and financial proposals, along with relevant certificates of compliance and registration. Tenderers must ensure documents are complete and formatted as per the submission guidelines to avoid disqualification.
Special Provisions
To encourage participation from a diverse range of suppliers, special provisions may exist for Micro, Small, and Medium Enterprises (MSEs) and startups. This could include relaxed eligibility criteria or financial support mechanisms.
Evaluation Process
Tender submissions will be evaluated based on pre-defined criteria, which includes technical compliance with the specified requirements, quality of products offered, pricing structure, and vendor's experience and reliability. The selection process aims to ensure transparency and fairness, ultimately awarding the contract to the most qualified bidder.
Delivery Locations
The procured items are expected to be delivered to designated locations specified by the Ministry of Civil Aviation, adhering to scheduled timelines to ensure operational efficiency.
Contact Information
For any queries related to the tender, bidders are encouraged to contact the AAI Cargo Logistics and Allied Services Co Ltd. It is recommended to check the official tender portal for the most current contact options.
In conclusion, this tender for the procurement of essential IT equipment is an opportunity for registered and eligible bidders to contribute to the modern operational capabilities of the Ministry of Civil Aviation. By adhering to the submission guidelines and fulfilling the specified requirements, vendors can actively participate in enhancing the technological infrastructure within particular domains.
Tender BOQ Items
16 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing necessary compliance certifications, and having prior experience in supplying similar IT equipment to public or private sectors. Vendors must ensure that all registration documents and compliance certificates are up-to-date and available for verification during the bid evaluation.
The products procured through this tender, including All-in-One Desktops and Printers, must adhere to specific technical specifications outlined in the tender documentation. Each item must be capable of meeting operational demands and has to assure quality standards for sustained performance in demanding environments while also offering a two-year extended warranty for maintenance support.
Vendors are required to remit an Earnest Money Deposit (EMD) as specified in the tender. The EMD acts as a security measure to demonstrate seriousness in the bidding process. It usually gets refunded after the selection of a successful bidder, provided that conditions set within the tender are adhered to.
The evaluation and selection process will involve a comprehensive review of both technical and financial proposals. Submissions will be scored based on established criteria, including compliance with technical specifications, pricing structure, and vendor experience. This ensures a transparent selection process aimed at meeting the operational objectives of the Ministry of Civil Aviation.
Yes, there are specific benefits available for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. These may include simplified registration processes, reduced security deposits, and potential preference during the evaluation phase. This aims to support and promote the inclusion of smaller businesses in government procurement initiatives, in line with broader economic development goals.
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