Airports Authority of India (AAI) Tender by Ans,finance,hr,engineering,tech,ops,commercial,general Store,it (GEM/2025/B/6164777)
Custom Bid for Services - Providing 2 Nos Black and White Photocopier Machine Make of Richo Model N
Tender Timeline
Tender Title: Providing Photocopier Machines
Tender Reference Number: GEM/2025/B/6164777
Issuing Authority
This tender is issued by the Airports Authority of India (AAI), under the supervision of the Ministry of Civil Aviation.
Scope of Work and Objectives
The primary objective of this tender is to procure two Black and White Photocopier Machines of the Richo Model No IM2500 or an equivalent model specification. Additionally, this tender includes the provision for the maintenance of the machines, supply of toner, and the replacement of any tear and wear components by the service agency. There is also a requirement for one Colour Photocopier Machine, specifically of the Richo Model No IMC2010 or a similar equivalent model. Both machines will be utilized within the various administrative divisions of the Airports Authority of India to fulfill operational needs.
Eligibility Criteria
Prospective bidders must meet specific eligibility criteria to ensure fairness and quality in submission:
- Must be a registered entity under relevant laws.
- Experience in supplying and maintaining photocopier machines.
- Capability of providing timely support and maintenance services.
Technical Requirements
Bidders are required to provide detailed specifications of the photocopier machines offered, ensuring compliance with the designated models mentioned above. The machines must meet defined quality standards and be equipped with necessary features to support high-volume printing. As part of the technical compliance, bidders are required to confirm that they can adhere to industry standards for printing quality and machine efficiency.
Financial Requirements
Bidders must prepare a financial proposal that encompasses the total cost for the provision of machines and ongoing maintenance services, including:
- Cost for two Black and White Photocopier Machines.
- Cost for one Colour Photocopier Machine.
- Details of maintenance charges and the supply of consumables like toner.
Document Submission Details
All interested parties must submit their proposals electronically through the designated government electronic tendering platform. Submission must include technical and financial documents formatted in accordance with the guidelines provided in the tender document.
Special Provisions
There are provisions in place for Micro, Small, and Medium Enterprises (MSEs). MSE bidders may avail of benefits such as exemption from certain eligibility requirements and relaxation in criteria to encourage their participation in public sector tenders.
Evaluation Process
The evaluation will follow a structured process where technical bids will be assessed first based on compliance with specifications. Financial bids of those who meet technical qualifications will then be opened. The selection of bidders will be based on the lowest price that fulfills all the technical requirements.
Delivery Locations
The delivery of the machines will primarily take place at the various offices of the Airports Authority of India as specified by the issuing authority during the contract execution phase.
Contact Information
For any inquiries regarding the tender specifications, bidders may need to refer to the official websites or contact the Airports Authority of India directly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing experience in supplying and maintaining photocopier machines, and demonstrating the capability to deliver timely support and maintenance services. Furthermore, bidders should not have any disqualifying conditions as per government norms.
Bidders must include relevant business registration certificates, and compliance documents related to quality standards. Additionally, any operational licenses or certifications that showcase the bidder’s capability in delivering the required services should be provided.
To participate in the tender, suppliers must register on the government’s electronic tendering platform. This involves creating an account, submitting necessary documents, and confirming eligibility as outlined in the tender document.
The accepted document formats typically include PDF for uploaded files, Excel for financial proposals, and word formats for technical descriptions. Bidders should ensure that all documents are legibly formatted and submitted through the designated electronic platform.
The payment terms will specify a structure based on deliverables, with potential upfront payments following the successful delivery of machines and subsequent payments contingent upon the maintenance services provided. Bidders should refer to the tender document for comprehensive details on conditions related to performance security and other terms.
Yes, the tender encourages participation from MSEs by providing special provisions such as simplified eligibility requirements and relaxation in some criteria, promoting inclusiveness in government contracting. Additionally, MSEs may receive preferences in evaluation scores to boost their chances of winning the bid.
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