Tender Title: Supply and Installation of Biometric AEP printer and its consumable items at Udaipur airport

Tender Reference Number: 2139eb284
Issuing Authority: Airports Authority of India (AAI)
Department: Ministry of Civil Aviation

The Airports Authority of India (AAI) invites bids for the supply and installation of a High Definition Print (HDP) Dual Side Printer with a Lamination Module. This printer will fulfill the specific requirement for biometric personalization at Udaipur Airport. The successful bidder will be responsible for the delivery, installation, and support of the printer and all associated consumable items, including a Customized High Secure Hologram that yields 250 images, YMCK Ribbon with a yield of 500 prints, a retransfer film that achieves a yield of 1,500 images, and a cleaning kit necessary for optimal operations.

Scope of Work and Objectives

The primary objective of this tender is to acquire a high-performance biometric AEP (Advanced Enrollment Process) printer, which will be used for the issuance of security documents, thus enhancing the overall security protocols at the airport. The selected vendor will also need to provide comprehensive training to AAI staff on the operational elements of the hardware and monitoring methods, ensuring effective utilization of the new installation.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility standards. These include:

• Registered as a legal entity in the country.
• Proven experience in supplying similar printing solutions or biometric systems.
• Availability of technical support and maintenance services post-installation.

Technical Requirements

Bids must demonstrate compliance with the following technical requirements:

• Capability to provide HDP dual side printing.
• Specifications should match or exceed stated quantities and performance outputs for hologram imagery and consumables.
• Ability to provide necessary certifications and warranties as per AAI protocols.

Financial Requirements

Interested bidders must submit financial information that encompasses:

• Proof of financial solvency.
• Evidence of previous contracts and their financial outcomes.
• Documentation detailing the cost breakdown for the supply and installation.

Document Submission Details

Submissions must include a proposal clearly delineating the approach to the project, with all necessary supporting documents to ensure that eligibility criteria and technical requirements are met. Bidders are encouraged to submit proposals electronically in compliance with the prescribed formats defined in the tender documentation.

Special Provisions

Provisions and benefits for Micro, Small and Medium Enterprises (MSEs) and startups include possible preferring treatment during evaluations and the option for reduced earnest money deposits, supporting local businesses in competing effectively.

Evaluation Process

The evaluation of tenders will follow established guidelines based on:

• Technical compliance with requirements.
• Financial proposals’ clarity and affordability.
• Bidder's past performance and references.

Delivery Locations

All items must be delivered to Udaipur Airport, in accordance with the terms outlined in the successful bid.

Contact Information:

For additional clarification and inquiries, bidders may refer to the official documents obtained through the Airports Authority of India.

This tender represents a unique opportunity for eligible companies specializing in advanced printing solutions to contribute to enhancing security and operational excellence at one of India’s key airports.