Tender Description for Procurement of Spares (Reference: GEM/2025/B/6125992)
Tender Overview
The tender titled Procurement of Spares with reference number GEM/2025/B/6125992 is officially issued by the Bharat Petroleum Corporation Ltd, under the aegis of the Ministry of Petroleum and Natural Gas. The objective of this tender is to procure a wide range of spare parts essential for the operational efficiency of Bharat Petroleum Corporation Ltd's facilities.
Scope of Work and Objectives
The primary objective of this tender is to ensure the availability of critical spares, which include but are not limited to items like valves, filters, fittings, and tubing systems. A total of 141 items are specified under the procurement scope, carefully categorized to streamline the submission and evaluation process. Key items include:
- Valve PNMTC J5
- Regulator Filter MS4
- Cylinder HF ADNH
- Various types of tubing and fitting components
These spare parts are crucial for maintaining the operational integrity of oil and gas processes, minimizing downtime due to equipment failure.
Eligibility Criteria
To participate in the tender, bidders must meet specific eligibility criteria. This includes being a legally registered entity in India with relevant qualifications to provide the aforementioned spare parts. Bidders should also demonstrate their capability to supply high-quality products that meet the industry's standards.
Technical Requirements
Bidders are required to adhere to specified technical requirements that ensure all spares comply with quality standards and specifications set forth by Bharat Petroleum. Documentation confirming adherence to these standards must be included with the submission.
Financial Requirements
Financial credentials must be showcased through the submission of relevant documents. Bidders should indicate their pricing structure and are encouraged to present competitive offers that reflect not only the cost of supply but also long-term value.
Document Submission Details
All documents related to the tender must be submitted electronically through the designated portal. It is imperative to ensure that all submissions are in the acceptable format as defined in the instructions. Non-compliance with documentation standards may lead to disqualification.
Special Provisions
This tender promotes equal opportunity for Micro, Small, and Medium Enterprises (MSEs). Specific provisions are in place to facilitate participation from startups and small businesses, reinforcing the government's commitment to fostering entrepreneurship and local procurement.
Evaluation Process
The tender evaluation will be conducted in a structured manner, focusing on both technical and financial proposals. Each submission will be scrutinized to ensure compliance with the prescribed evaluation criteria, which priorities quality, cost-effectiveness, and adherence to the required specifications.
Delivery Locations
The delivery of the procured items is expected to occur at designated sites throughout India. Specific locations will be communicated to successful bidders after the evaluation process concludes.
Contact Information
For further inquiries related to this tender, potential bidders may refer to the official contact points provided within the tender documentation. Transparency in communication is encouraged to clarify any procedural or technical questions.
In conclusion, bidders interested in the Procurement of Spares with reference number GEM/2025/B/6125992 are urged to review the tender documentation thoroughly and ensure compliance with all technical and financial requirements. This opportunity not only aims to enhance operational efficiency for Bharat Petroleum Corporation Ltd but also supports local businesses and promotes sustainable practices within the procurement framework.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsFrequently Asked Questions
The eligibility requirements for participating in this tender include the need for bidders to be registered legal entities in India. Potential bidders must possess the necessary qualifications and experience in supplying spare parts. Previous experience in similar tenders and adherence to quality standards are considered crucial for eligibility, ensuring that only competent suppliers participate in the procurement process.
Bidders are required to satisfy specific technical specifications detailed in the tender documents. These include complying with quality standards for materials used in the spare parts. All items must conform to industry standards, which is essential for vendor evaluation. Certifications demonstrating compliance with the necessary standards must be included in the bid.
The payment terms for the tender will be clearly outlined in the tender documents. Generally, it includes the provision for upfront deposits such as the Earnest Money Deposit (EMD) and the performance security to ensure commitment from the bidders. Payments are usually released upon successful delivery and acceptance of the spare parts, in accordance with the contractual terms agreed upon.
The evaluation and selection process for this tender is meticulously structured. Bids will be assessed based on both technical and financial criteria. Each submission will undergo thorough scrutiny, with grading based on compliance with specifications, quality assurance levels, and cost-effectiveness of the proposal. Transparency in this process ensures fairness and promotes competition amongst bidders.
Micro, Small, and Medium Enterprises (MSEs) stand to benefit significantly from this tender. Special provisions are incorporated to facilitate participation, making it easier for smaller entities to compete. These might include relaxed eligibility criteria and preference in evaluation, aimed at promoting local entrepreneurship and the ‘Make in India’ initiative.
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