Board of Secondary Education, Madhya Pradesh Tenders (GEM/2025/B/6176507)
Catering service (Duration Based) - Veg; SHORT BREAKFAST, BREAKFAST, LUNCH, EVENING SNACKS, DINNER;
Tender Timeline
Tender Title: Catering Service (Duration Based - Veg)
Tender Reference Number: GEM/2025/B/6176507
Issuing Authority
The tender has been issued by the Board of Secondary Education, Madhya Pradesh.
Scope of Work and Objectives
The objective of this tender is to procure catering services focused on vegetarian meals for various occasions such as SHORT BREAKFAST, BREAKFAST, LUNCH, EVENING SNACKS, and DINNER. The total estimated quantity for the services required is 2250 servings. Vendors are expected to deliver high-quality, nutritious, and hygienic meals that meet the dietary preferences of participants.
The selected service provider will be responsible for planning, preparing, and serving meals according to predefined schedules, while ensuring the cleanliness and sanitation of the food service area.
Eligibility Criteria
To qualify for this tender, vendors must:
- Be a registered entity with a valid business license.
- Have prior experience in catering services, particularly in providing vegetarian meals.
- Meet any additional criteria specified by the Board of Secondary Education, Madhya Pradesh.
Technical Requirements
Vendors are required to demonstrate:
- Compliance with food safety regulations and quality standards.
- Experience in managing large-scale catering operations.
- Capability to handle food allergies and dietary restrictions.
- Availability of skilled personnel for food preparation and service.
Financial Requirements
Bids must adhere to the financial conditions set forth by the Board. This may include sharing a detailed budget plan for the service and ensuring competitive pricing while maintaining quality. Qualification around financial solvency could also be assessed.
Document Submission Details
Vendors must submit their proposals along with the necessary documentation as outlined by the issuing authority. This includes a detailed proposal including:
- Company profile
- Experience in catering services
- Menus proposed for each meal type
- Financial statements
Special Provisions
Consideration may be given to Micro, Small, and Medium Enterprises (MSEs) and startups as part of this tender to promote local businesses and compliance with 'Make in India' policies.
Evaluation Process
Proposals will be evaluated based on the following criteria:
- Understanding of the requirements and service capabilities.
- Quality of meals proposed.
- Pricing structure.
- Previous experience and performance in similar contracts.
Delivery Locations
The service will be required at designated locations as provided by the Board of Secondary Education. The selected vendor will be expected to ensure timely delivery and service at these locations.
Contact Information
For further inquiries regarding the tender, interested vendors are encouraged to contact the Board of Secondary Education, Madhya Pradesh. Specific contact details are likely available on their official website or tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include being a legally registered entity with a valid business license, having prior experience in providing catering services focusing on vegetarian meals, and meeting any additional criteria specified by the Board of Secondary Education, Madhya Pradesh. Vendors should prepare to demonstrate their qualifications and relevant experience through their proposals.
Vendors are typically required to submit various certificates and licenses, including:
- Food Safety Certification that complies with local health guidelines.
- Business registration documents.
- Any other certifications related to food handling and safety that showcases the vendor’s ability to meet quality standards.
The registration process involves visiting the official tender portal and completing the mandatory registration form. Vendors must provide necessary documents, including business registration, experience in catering services, and relevant certifications. It is crucial to follow any specific steps outlined on the tender portal to ensure the proposal is successfully submitted.
Vendors must submit their proposals in text formats typically accepted by the tender portal, which usually include PDF, DOC, and XLSX formats. Proposals should comply with the outlined submission methods to ensure they are valid during the evaluation process.
Upon winning the tender, vendors will generally be required to provide a performance security deposit. This deposit acts as a guarantee of the vendor’s performance and compliance with the terms of the contract. Specific details regarding the amount and conditions for the performance security will be outlined by the Board of Secondary Education during the contract finalization process.
This tender may offer special provisions to Micro, Small, and Medium Enterprises (MSEs), encouraging them to participate and boosting local entrepreneurship. Benefits can include relaxed eligibility criteria, access to preference in bid evaluation, and support for adherence to ‘Make in India’ initiatives. This aims to level the playing field for small businesses while fostering economic growth within the region.
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