Tender Title: Spare Parts of Belt Conveyor Rollers and Bearings
Tender Reference Number: 2fbe8fe39
Issuing Authority/Department: Coal India Limited, Ministry of Coal

Overview

The Spare Parts of Belt Conveyor Rollers and Bearings tender seeks to procure essential components crucial for the operation and maintenance of coal handling systems. The total requirement is for 117,390 units, encompassing various shaft sizes for both top and bottom roller applications. This initiative aims to enhance operational efficiency while ensuring the reliability of conveyor systems across coal mining operations.

Scope of Work and Objectives

The primary objectives of this tender include:

• Supplying high-quality spare parts for belt conveyor rollers and bearings as detailed in the tender specifications.
• Ensuring timely delivery to designated locations, contributing to uninterrupted operations in coal handling systems.
• Encouraging participation from a broad range of suppliers to foster competitive pricing and quality assurance.

Eligibility Criteria

Bidders must fulfill the following eligibility requirements:

• Registration as a legal entity in relevant sectors.
• Demonstrated experience in supplying similar spare parts within the past three years.
• Compliance with all applicable quality and safety standards.

Technical Requirements

The successful bidders will be required to meet technical specifications as outlined in the Bill of Quantities (BOQ), which includes but is not limited to:

• Dimensions and material specifications for 800 mm and 1000 mm belt conveyor rollers.
• Compliance with recognized industry standards for bearings to ensure durability under operating conditions.

Financial Requirements

Bidders must provide financial documentation including:

• Proof of financial stability (bank statements or similar).
• A detailed quotation addressing unit prices, total costs, and any applicable taxes.
• An Earnest Money Deposit (EMD) as specified in the tender documents.

Document Submission Details

All documents must be submitted electronically through the designated platform, ensuring adherence to the following requirements:

• Acceptable formats include PDF and DOCX.
• Bidders must also submit a signed declaration of compliance with tender conditions.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by:

• Offering provisions that may include easier financial criteria and potentially simplified bidding procedures.
• Supporting compliance with the 'Make in India' initiative by prioritizing local manufacturers.

Evaluation Process

Bids will be evaluated based on:

• Technical compliance: Conformance to specified requirements.
• Financial evaluation: Cost-effectiveness of the proposed solution, including assessment of the EMD and security deposits.
• Delivery capabilities: Adherence to the proposed delivery schedule and logistical considerations.

Delivery Locations

The delivery of spare parts will be required at specified locations within the operational zones of Coal India Limited. Specific locations will be communicated directly to selected bidders upon award of the contract.

Contact Information

For further inquiries, participants are encouraged to reach out to the Coal India Limited's official contact channels provided within the tender documentation.

Conclusion

This tender represents a valuable opportunity for suppliers in the spare parts industry to engage with one of the largest coal producers in India. By meeting the defined requirements and adhering to the submission guidelines, bidders can contribute to the operational excellence of Coal India while benefiting from potential partnerships in future projects.