COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6179299)
Custom Bid for Services - Hiring of 04 no diesel driven School bus 46 or 49 plus 1 seater for 12 ho
Tender Timeline
Tender Title:
Custom Bid for Services - Hiring of 04 Diesel Driven School Buses
Issuing Authority:
Coal India Limited, under the Ministry of Coal
Scope of Work and Objectives:
The objective of this tender is to hire four diesel-driven school buses, each accommodating 46 or 49 seats plus one driver and one helper, for a period of 12 hours of duty per day. The services are required specifically for the Ballarpur Area. The buses must be in top-notch working condition and equipped to ensure a trouble-free service to meet any transportation needs of the designated area.
Eligibility Criteria:
Bidders must be registered entities with the capability to provide the required services. It is crucial that all participating firms demonstrate relevant experience in the sector of vehicle hire and maintenance. Necessary documents that validate the registration and operational license must be submitted alongside the bid.
Technical Requirements:
The technical specifications for the buses include, but are not limited to, the following:
- Capacity: Each bus must be capable of seating 46 or 49 passengers comfortably, including the driver.
- Vehicle Condition: All buses must be in excellent working order, outfitted with all required safety features, and compliant with local transportation regulations.
- Valid permits must be provided to confirm operational legality.
Financial Requirements:
Bidders are required to submit a Financial Proposal that includes detailed pricing for the service over the duration of the contract. It is important that the pricing reflects competitive rates aligned with market standards.
Document Submission Details:
All necessary documentation must be compiled and submitted electronically via the tender portal by the stipulated deadline. The required documents include:
- Proof of eligibility credentials
- Technical specifications
- Financial bids
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Eligible firms may benefit from special consideration during the evaluation process, promoting balanced competition.
Evaluation Process:
The tender submissions will be assessed based on several parameters, primarily focusing on the technical capability of the buses offered, the qualifications of the driver and helper, and the financial offer. Preference may also be given to proposals that demonstrate alignment with sustainability practices.
Delivery Locations:
The services will be required within the Ballarpur Area, and bidders must confirm their ability to provide service specifically in this region.
Contact Information:
For any inquiries regarding this tender, interested participants may contact the issuing authority, Coal India Limited.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity legally permitted to operate within the vehicle hire sector. Bidders must provide documentation proving their operational licenses and experience in managing transportation services. Additionally, all bids should demonstrate competency in delivering the services requested under this tender.
Bidders must furnish their certificates of registration as a legitimate service provider, including any applicable vehicle permits. It’s essential to provide proof of previous successful contracts in the transport service sector, alongside safety certification for the vehicles proposed.
To participate in this tender, firms must register on the official tender portal. They should create an account, provide necessary credentials, and ensure that all required documents that showcase their eligibility and capabilities are ready for submission within the deadlines.
Documents must be submitted in compatible electronic formats, primarily PDF or DOCX. It’s important for bidders to ensure that all files are clearly named and organized, as this will facilitate a smoother evaluation process.
The evaluation process will focus on multiple criteria, including technical specifications of the buses offered, the experience and qualification of personnel (driver and helper), and the financial offer presented by bidders. Each bid will be assessed for relevance to the project scope, ensuring that the best-suited firm is awarded the contract based on quality and value offered.
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