Tender Title: GEM/2025/B/6098969
Issuing Authority: Ministry of Power, Contracts and Materials Department
The GEM/2025/B/6098969 tender concerns the procurement of the Lovejoy Complete Coupling set for XRP 1003 Bowl Mill, specifically meeting the specifications outlined as LGF-432H/EMH-1025(490) NSTD. D. In total, the tender covers a required quantity of 15 units of this specialized equipment.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality Lovejoy Complete Coupling sets which will be utilized in the XRP 1003 Bowl Mill. These components are critical for maintaining the operational integrity and performance of industrial machinery used in the power generation sector. Tender participants are expected to supply not only the complete coupling sets but also any additional components necessary for their installation and operation. The quality and reliability of these couplings are paramount, ensuring seamless integration with existing systems to enhance productivity.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities capable of demonstrating their operational capacity and technical expertise in manufacturing or supplying mechanical components. Furthermore, all participants must be compliant with the regulations set forth by the Ministry of Power.
Technical Requirements
The technical specifications for the coupling sets should meet the following criteria:
- The coupling set must conform to the specifications LGF-432H/EMH-1025(490) NSTD. D.
- Bidders must verify the compatibility of their products with the XRP 1003 Bowl Mill.
- Documentation proving compliance with industry standards must be submitted along with the bid.
Financial Requirements
Bidders should be prepared to provide a detailed financial proposal alongside their technical submission. This proposal must outline the pricing structure for the complete coupling sets, including any supplementary components and services. Furthermore, the participation may include provisions for an Earnest Money Deposit (EMD) to ensure commitment.
Document Submission Details
All bids and associated documentation must be submitted electronically. It is imperative that all submissions adhere to the specified formats and guidelines provided in the tender documentation. Any deviation from the required formats may lead to disqualification from the tender process.
Special Provisions
The tender process includes provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. By fostering these businesses, the Ministry of Power aims to promote local industry growth and innovation in the procurement of essential components.
Evaluation Process
The evaluation process for this tender will be rigorous, focusing on both the technical compliance of the bids and the financial viability. Proposals will be assessed based on their adherence to the specifications, past performance, pricing, and overall contribution to project objectives. Successful bidders may be contacted for further negotiations based on their initial submissions.
Delivery Locations
The successful bidder will be required to ensure timely delivery of all components to the designated facility within the operational areas of the Ministry of Power. Specific logistical arrangements will be provided upon successful bid acceptance.
Contact Information
For further inquiries or additional information regarding this tender, interested parties are encouraged to reach out to the relevant contact person in the Ministry of Power's Contracts and Materials Department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering mechanical components. Bidders must demonstrate relevant experience and expertise in manufacturing or supplying equipment that meets the specified standards of the tender. Compliance with Ministry of Power regulations is mandatory, along with a commitment to quality and reliability in the provided product offerings.
Bidders must submit all relevant certificates indicating compliance with industry standards, including production quality certifications and any applicable safety standards. Documents showcasing prior experience with similar products and client satisfaction are also highly valuable as part of your tender submission to reinforce eligibility.
The registration process involves submitting the necessary documentation via the electronic portal specified by the Ministry of Power. Participants must ensure they provide all required details in the correct formats, verifying compliance with technical and financial prerequisites outlined in the tender documentation. Following the submission, an acknowledgment will typically be issued by the tendering authority.
Bidders must submit their proposals in electronic form, typically as PDF documents, adhering to the required formats specified in the tender documents. It’s crucial that all submissions are clear and free from any alterations that may lead to misunderstandings. Participants should also ensure that all attachments, such as certificates and compliance documents, are included within the submission.
The evaluation and selection process is conducted in two main phases: technical evaluation and financial assessment. Proposals will be thoroughly scrutinized for adherence to the outlined specifications. Only those passing the technical evaluation will be considered for financial assessment, where pricing and overall value will be taken into account. Successful candidates will be notified as part of a transparent communication process managed by the Ministry of Power.
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