Department of Atomic Energy Tender by Directorate Of Purchase And Stores (GEM/2025/B/6086131)
Dielectric Mirrors for wavelength 370nm 450nm,Dielectric Mirrors for wavelength 800nm 900nm,Kinemat
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Tender Title: Supply of Optical Components
Tender Reference Number: GEM/2025/B/6086131
Issuing Authority/Department
Department of Atomic Energy
Scope of Work and Objectives
The objective of this tender is to procure a selection of advanced optical components, specifically Dielectric Mirrors for wavelengths ranging from 370nm to 450nm and 800nm to 900nm, as well as a range of related optical equipment. The tender also includes Kinematic Mirror Mounts, Dichoric Beam Couplers, Laser Beam Height Steering Devices, and Polarizing Beam Splitter PBS cubes targeted for precision applications in optical setups. The successful bidder will ensure compliance with quality and technical specifications set forth in the tender documentation and will contribute to the overall mission of advancing scientific research and development within the Department of Atomic Energy.
Eligibility Criteria
To qualify for participation in this tender, bidders must be recognized entities capable of fulfilling the requirements. Relevant registration with appropriate regulatory bodies is a must, including but not limited to certifications demonstrating experience in providing optical components. Bidders must also meet financial stability metrics to assure the Department of Atomic Energy of their capability to deliver on the contract terms.
Technical Requirements
Bidders must provide compliance with stringent technical specifications as outlined in the tender documentation. The required products include Dielectric Mirrors, Kinematic Mirror Mounts, and more, all of which must adhere to defined wavelengths and functional properties. Suppliers are expected to demonstrate past performance with similar components and to provide evidence of adherence to applicable quality standards during the submission process.
Financial Requirements
Bidders must submit all financial details, including a comprehensive pricing schedule for the listed components, in compliance with the required format. Additional requirements include the submission of the Earnest Money Deposit (EMD) as a condition of bid submission, ensuring the commitment to the bidding process. A clear understanding of the payment terms and conditions, including any performance security requirements, will be crucial for final acceptance.
Document Submission Details
All documents relating to this tender must be submitted electronically through the appropriate tender portal as specified in the tender guidelines. Bidders are responsible for ensuring that all required documentation is complete and submitted within the outlined submission parameters to avoid disqualification. Acceptance of documents in specific formats will be strictly enforced.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, offering them special provisions that may include relaxation in certain eligibility criteria. Complying with Make in India policies is also a significant aspect, as preference may be given to locally manufactured goods and services.
Evaluation Process
The evaluation of submitted bids will be based on a structured scoring system assessing both technical and financial aspects of each proposal. Bids will be analyzed thoroughly concerning compliance with the stated requirements, quality standards, and pricing frameworks. The final decision will consider the overall value offered to the Department of Atomic Energy.
Delivery Locations
All components will be required to be delivered to specified locations within India, as detailed in the tender documentation. Bidders should account for logistics and potential delivery challenges in their proposals.
Contact Information
For further queries and clarifications, the contact details of the responsible officials are provided through the tender portal. Bidders are encouraged to reach out with any specific questions to ensure clarity in the submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant compliance certifications. Bidders should demonstrate experience in supplying optical components, ensuring they meet performance and quality standards. Financial stability, achieved through proven capabilities in fulfilling contracts of a similar nature, will be necessary for selection.
Bidders must include several required certificates such as registration with relevant regulatory bodies, quality assurance certificates for optical components, and potentially other industry-specific compliance documentation. These certificates assure that suppliers meet the necessary technical and quality standards outlined in the tender.
To register for participating in this tender, bidders need to complete the registration process through the designated tender portal. It typically involves filling out necessary forms, submitting required documentation, and ensuring that all submissions meet the accepted document formats specified in the tender guidelines.
The payment terms for the tender will be detailed in the submitted proposal; generally, they include conditions regarding advance payments, milestones, and final settlement upon successful delivery and acceptance of the optical components. Vendors are advised to review these requirements carefully to ensure compliance.
MSEs and startups benefit from various provisions designed to support their inclusion in the tender process. This includes possibly relaxed qualification requirements and encouragement for local manufacturing, in alignment with Make in India policies. These provisions aim to foster growth and participation from smaller enterprises in significant government contracts.
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