Tender Title: Procurement of Fire Detection System against ARD

Reference Number: GEM/2025/B/6064494

Issuing Authority/Department: Department of Defence, Ministry of Defence

The procurement of fire detection systems aims to enhance safety measures within maritime environments by introducing advanced fire detection technology. The scope includes the supply of diverse optical smoke and heat detectors encompassing Type 851PH and its variants. A total of 64 units will be procured, which ensures comprehensive coverage for maritime safety requirements.

Scope of Work and Objectives

The objective of this tender is to acquire an integrated and robust fire detection system that can function efficiently across demanding marine conditions. The offered solutions should include:

• Optical smoke and heat detectors (Type 851PH).
• Power Supply Module (PSM 800 M) and PSU 830.
• Conversion kits and other required accessories.
• A range of detectors, including flame detectors and contact input modules.

The delivery of the specified items must adhere to stringent safety standards to ensure the reliable operation of fire detection systems on marine vessels.

Eligibility Criteria

To be eligible for this tender, interested parties must meet the following requirements:

• Must be a registered entity with a valid business license.
• Ability to demonstrate experience in supplying similar fire detection systems.
• Compliance with security and quality standards relevant to fire safety.

Technical Requirements

Proposals should meet specific technical standards, including:

• Capabilities of optical smoke and heat detection systems must align with industry benchmarks.
• All equipment must be certified and tested according to regulatory specifications.
• Proposals should include detailed specifications of each item, ensuring compatibility and regulatory compliance.

Financial Requirements

Bidders are required to provide a complete financial bid for the 64 units, encompassing all required accessories, in their technical proposal. This should include:

• Pricing details per unit.
• Payment terms and conditions.

Document Submission Details

Interested bidders must submit the required documents, including:

• Technical and financial proposals,
• Eligibility documents, and
• Any other supporting materials necessary to validate compliance with eligibility criteria and tender specifications.

Proposals should be submitted in the prescribed formats, and all documents must be properly labeled and organized to facilitate assessment.

Special Provisions

Provisions may be extended to Micro, Small, and Medium Enterprises (MSEs) and startups, offering easier access to participate in this tendering process. Applicants are encouraged to review the detailed guidelines to take advantage of this opportunity.

Evaluation Process

The evaluation of proposals will follow a structured process that includes:

• Preliminary examination of eligibility and compliance.
• Technical assessment based on the specifications provided.
• Financial review of submitted bids.

The best suitable proposal will be selected based on a cumulative score obtained from the technical and financial evaluations following the guidelines stipulated by the receiving authority.

Delivery Locations

All items must be delivered to designated locations specified by the Department of Defence as per the directives in the final tender documentation.

Contact Information

For further inquiries, bidders are encouraged to communicate through official channels as proposed in the tender documentation. Additional details such as contact emails and phone numbers, if available, will be provided to facilitate any questions regarding this procurement process.