Scope of Work and Objectives - Department of Defence

Two-Hole Punching Machine,School Atlas,Gel Pen blue,English Mini Dictionary,Coloured Push Pins,Enve

Chandrapur, Maharashtra
Goods
Qty:7,160
EMD: ₹34,000
EST Bid: ₹6.8 Lakh

Tender Timeline

Tender Issue
May 24, 2025 at 1:30 PM

The tender titled procurement of stationery item with reference number 2e51aff2c is being issued by the Department of Defence under the Ministry of Defence. This procurement aims to acquire a diverse array of stationery items required by various educational institutions and departments. The total quantity to be procured amounts to 7160 units, encompassing a variety of essential stationery items such as Two-Hole Punching Machines, School Atlases, Gel Pens (blue), English Mini Dictionaries, Coloured Push Pins, and a range of envelopes in different sizes.

Scope of Work and Objectives

The scope of this tender encompasses the procurement of high-quality stationery items that meet the teaching and operational needs of educational institutes within the purview of the Department of Defence. The primary objectives include ensuring the availability of necessary educational resources and materials for students while maintaining the quality standards expected by the Ministry of Defence.

Eligibility Criteria

To be eligible for participation in this tender, bidders must be registered entities with the capability to deliver the full range of stationery products specified in the tender documentation. Compliance with the local procurement policies, industry standards, and additional regulations set forth by the Ministry of Defence is mandatory. Bidders are urged to review the specifications outlined in the tender to ensure they meet the outlined criteria.

Technical Requirements

Bidders must provide stationery items that adhere to prescribed technical specifications, ensuring durability and usability within educational settings. Quality testing and compliance with educational usage standards are prerequisites. Suppliers must demonstrate their capacity to deliver advanced and reliable stationery products, evidenced through sample supplies and certifications.

Financial Requirements

All bidders must demonstrate financial viability by providing recent financial statements and proof of previous successful contracts in similar procurements. Detailed pricing should clearly represent the cost per unit, inclusive of all applicable taxes and delivery charges.

Document Submission Details

Bidders are required to submit their proposals electronically through the designated procurement portal. Detailed instructions regarding the submission process, required documents, and formats are provided within the tender documentation. It is essential to ensure that all submitted documents comply with the required formats to avoid disqualification.

Special Provisions

The tender supports Micro, Small, and Medium Enterprises (MSEs) by offering specific advantages such as relaxed fee structures and preferential treatment in evaluation. Startups are encouraged to participate, with additional provisions outlined for new businesses aiming to penetrate the government procurement sector.

Evaluation Process

Bid evaluation will be conducted based on a transparent process focusing on compliance with technical requirements, pricing competitiveness, and the overall value proposition presented by each vendor. The Department of Defence will assess all proposals, and successful bidders will be notified accordingly.

Delivery Locations

Successful bidders will be required to deliver the stationery items to designated locations specified by the Department of Defence. These locations include federal educational institutions and administrative offices as specified in the contract.

Contact Information

For further inquiries, bidders are encouraged to refer to the FAQs section or consult the procurement portal for guidance on submission and requirements. Clear communication channels will be established to assist potential bidders throughout the tender process.

Tender BOQ Items

21 Items
1.

Two-Hole Punching Machine

As Per Specification

Qty:10
Unit:nos
30
2.

School Atlas

As Per Specification

Qty:130
Unit:nos
30
3.

Gel Pen blue

As Per Specification

Qty:100
Unit:nos
30
4.

English Mini Dictionary

As Per Specification

Qty:50
Unit:nos
30
5.

Coloured Push Pins

As Per Specification

Qty:100
Unit:nos
30
6.

Envelope big

As Per Specification

Qty:100
Unit:nos
30
7.

Envelope Medium

As Per Specification

Qty:10
Unit:nos
30
8.

Envelope small

As Per Specification

Qty:10
Unit:nos
30
9.

Geometry box

As Per Specification

Qty:200
Unit:nos
30
10.

Glue bottle 50 ml

As Per Specification

Qty:250
Unit:nos
30
11.

Permanent marker big

As Per Specification

Qty:100
Unit:nos
30
12.

Permanent marker Small

As Per Specification

Qty:30
Unit:nos
30
13.

Poster colour

As Per Specification

Qty:300
Unit:nos
30
14.

Red pens Gel

As Per Specification

Qty:100
Unit:nos
30
15.

Ruled Register single line

As Per Specification

Qty:5000
Unit:nos
30
16.

Scissors Big

As Per Specification

Qty:15
Unit:nos
30
17.

Sketch pens

As Per Specification

Qty:100
Unit:nos
30
18.

Sticky Note pad

As Per Specification

Qty:40
Unit:nos
30
19.

Ink Pad

As Per Specification

Qty:5
Unit:nos
30
20.

cellotape dispenser

As Per Specification

Qty:10
Unit:nos
30
21.

practical book

As Per Specification

Qty:500
Unit:nos
30

General Information

Item Category
Two-Hole Punching Machine , School Atlas , Gel Pen blue , English Mini Dictionary , Coloured Push Pins , Envelope big , Envelope Medium , Envelope small , Geometry box , Glue bottle 50 ml , Permanent marker big , Permanent marker Small , Poster colour , Red pens Gel , Ruled Register single line , Scissors Big , Sketch pens , Sticky Note pad , Ink Pad , cellotape dispenser , practical book
Ministry Name
Ministry of Defence
Department Name
Department of Defence
Organisation Name
Sainik School Sangathan
State
Maharashtra
City
Chandrapur

Financial Information

Estimated Bid Value
₹6,80,000.00
EMD Amount
₹34,000.00
Minimum Turnover
₹3.00 Lakh (s)
Bid Offer Validity
40 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7884465.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity that can effectively supply the specified stationery items. Bidders must comply with local procurement regulations, demonstrate financial stability, and meet the quality standards outlined in the tender. This includes providing relevant certifications and track records of similar supplies undertaken previously.

For this tender, the technical specifications necessitate that all stationery items adhere to industry standards suitable for educational use. Compliance with durability, functionality, and usability criteria is essential. Bidders are required to submit technical documentation supporting their compliance, along with samples of the products.

The Earnest Money Deposit (EMD) is a crucial requirement intended to secure the bidder’s commitment to the tender. Specific details regarding the amount and submission process for the EMD are detailed in the tender documentation. Additionally, successful bidders must provide performance security, ensuring successful execution of the contract terms.

Bidders must submit their proposals electronically via the dedicated procurement platform. Accepted document formats include PDF and Excel for financial proposals, ensuring all documents are legible and adhere to the specified guidelines issued in the tender. Non-compliance with submission formats may lead to disqualification.

Micro, Small, and Medium Enterprises (MSEs) benefit from this tender through preferential treatment and relaxed qualification criteria aimed at promoting local entities. Startups have specific provisions that facilitate their participation, supporting new businesses in gaining access to government contracts and fostering compliance with ‘Make in India’ policies.

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