Tender Title: Procurement of Various Defense Spares
Tender Reference Number: GEM/2025/B/6100340
Issuing Authority: Department of Defence
Ministry: Ministry of Defence

The Department of Defence is inviting bids for the procurement of various defense spares through the tender number GEM/2025/B/6100340. This tender aims to enhance the operational readiness of defense services by ensuring timely availability of critical spare parts necessary for maintenance and repairs. The scope of work includes the selection, evaluation, and procurement of defense spares, which play a vital role in sustaining defense systems.

Scope of Work and Objectives

The primary objective of this tender is to procure a total quantity of 392 essential defense spares categorized under various classifications such as spare parts for machinery, equipment, and systems used by the armed forces. Successful bidders will be responsible for supplying all items listed in the bill of quantities (BOQ) while adhering to the specified technical and quality standards.

Eligibility Criteria

Bidders must meet the following eligibility criteria to qualify for participation in this tender:

• Must be a registered entity with adequate experience in providing defense spares.
• Must comply with relevant government norms and regulations.
• Prior similar procurement contracts with defense or government agencies will enhance the qualification.

Technical Requirements

Bidders are required to fulfill specific technical requirements, including:

• Compliance with ISO 9001 standards or equivalent quality certifications.
• Detailed specifications of the spare parts must match the BOQ provided in the tender documentation.
• Capability to provide warranties on the supplied materials and adherence to post-delivery service agreements.

Financial Requirements

Financial stability is essential and bidders must provide:

• Audited financial statements for the last three years.
• Proof of turnover that meets the minimum threshold identified in the tender specifications.
• Details on previous contracts demonstrating financial capability.

Document Submission Details

Bidders are required to submit their proposals electronically through the specified platform. The submitted documents should include:

• Technical and financial proposals.
• Performance guarantees or earnest money deposits as stipulated.
• Any necessary certificates or compliance documents.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions may include relaxed eligibility criteria and support in the registration process to promote local procurement under the Make in India initiative.

Evaluation Process

The evaluation process will consider the complete technical and financial proposals. Bids will be evaluated based on:

• Compliance with technical specifications.
• Price competitiveness.
• Delivery schedules and service level agreements.

Delivery Locations

The successful bidders will be required to deliver the defense spares at designated defense establishments as specified in the contract agreement. Timely delivery is crucial for maintaining operational efficiency.

Contact Information

For any queries related to the tender, please refer to the official contact details listed in the tender documentation. It's vital to ensure clear communication channels are established for a smooth submission process.

This detailed description provides all necessary elements including the scope of work, eligibility requirements, and the evaluation process which will guide interested bidders to prepare their proposals effectively.