The Tender for Providing Supply of 07 Vehicles (Tender ID: GEM/2025/B/6129531) is issued by the Department of Defence under the Ministry of Defence. This tender focuses on the hiring services that encompass various types of vehicles and equipment essential for operational support in defense activities. The scope of work includes the hiring of:
- Trailers and tractors with drivers,
- JCBs including drivers,
- Bush grass cutting machines,
- Tree pruning machines powered by petrol, and
- Hygiene chemical spray machines, along with necessary chemicals and lubricants for operation.
Scope of Work and Objectives
The primary objective of this tender is to secure reliable, efficient, and skilled services for the hiring of the mentioned vehicles and machinery. The Department of Defence aims to ensure the availability of these essential resources to support ongoing projects and maintenance tasks critical to operational readiness.
Eligibility Criteria
Participants in this tender should have a registered entity status and must fit into the categories qualified to deliver such services. The eligibility criteria will emphasize compliance with quality standards, financial stability, and relevant experience in similar service contracts.
Technical Requirements
The technical requirements involve specific standards for the vehicles and machinery provided, which include operational functionality, safety certifications, and compliance with local environmental regulations. Potential bidders must furnish evidence of technical proficiency and experience in managing similar fleets, including furnishing documents like vehicle registration, insurance, and maintenance records.
Financial Requirements
Bidders are expected to demonstrate financial viability. This includes presenting audited financial statements from the past three years, proof of sufficient working capital, and a clear breakdown of bidding costs involved in the services provided. Transparency regarding pricing is essential, ensuring bids are reflective of genuine market value.
Document Submission Details
All necessary documents must be compiled and submitted in accordance with the guidelines provided by the Department of Defence. Participants must ensure that all submissions adhere to the accepted document formats and are submitted within the designated timeframe. Late or incomplete applications may lead to disqualification.
Special Provisions
The tender provides certain advantages for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation. These provisions may assist smaller entities in overcoming barriers to entry in defense contracts, fostering innovation and competitive pricing. Moreover, adherence to the 'Make in India' initiative is encouraged to bolster local production and services.
Evaluation Process
The bid evaluation will consider several factors, including compliance with technical specifications, pricing competitiveness, and the reliability of services offered. The selection committee will conduct a thorough review of submitted proposals, prioritizing those that meet all specified criteria and demonstrate a commitment to quality and timeliness.
Delivery Locations
Deliveries and services are expected to be rendered at designated locations specified by the Department of Defence. Potential bidders should take note of logistics capabilities to ensure seamless operations throughout the contract duration.
Contact Information
For further inquiries or clarifications regarding the tender process, prospective bidders are encouraged to reach out through the official channels provided by the Department of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, having appropriate licenses and certifications, and demonstrating relevant experience in providing similar services. Bidders must ensure compliance with all local regulations governing vehicle and machinery operations.
Yes, participants will need to submit a range of required certificates including vehicle registration details, insurance documentation, safety compliance certificates, and proof of capacity to supply the equipment needed. All documents must align with the technical specifications outlined in the tender documentation.
To participate in this tender, interested bidders must follow the set registration process provided in the tender terms. This generally involves registering on the tender platform, completing required forms, and submitting documents in the specified formats. Adhering to submission guidelines is critical for compliance.
Bidders should be aware of the performance security requirements, which will be stipulated in the tender document and usually involve a financial guarantee to ensure contract obligations are met. Additionally, the payment terms will detail conditions under which payments will be made upon successful service delivery and compliance checks.
Micro, Small, and Medium Enterprises (MSEs), as well as startups, are given special considerations in this tender. These may include relaxed eligibility norms, higher evaluation scores, and assistance under government schemes aimed at promoting local entrepreneurship, ensuring equal opportunity for all eligible participants.
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