Department of Defence Tender by Border Road Organisation (GEM/2025/B/5982772)
Head Gears (Caps) for Cook cum Helpers - PM POSHAN Scheme
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Tender Title: Head Gears (Caps) for Cook cum Helpers - PM POSHAN Scheme
Tender Reference Number: GEM/2025/B/5982772
Issuing Authority/Department: Ministry of Defence, Department of Defence
Overview
The PM POSHAN Scheme is an initiative aimed at providing nutritious meals to school children, and the procurement of Head Gears (Caps) for Cook cum Helpers is a pivotal component of this program. This tender invites interested suppliers to submit bids for the supply of a total quantity of 3,647 head gears (caps) for use in various operations under this scheme.
Scope of Work and Objectives
The purpose of this tender is to establish a contractor that can supply high-quality head gears suitable for cooks and helpers involved in the preparation of meals. The selected vendor will be responsible for ensuring timely delivery, adherence to specifications, and maintaining quality standards set forth by the Ministry of Defence.
Eligibility Criteria
Eligible bidders must demonstrate the following:
- Registration as a legal entity in compliance with applicable laws.
- Previous experience in supplying similar goods to government entities or the private sector.
- Capability to fulfill the needs of this tender based on the specified quantity.
Technical Requirements
The head gears must meet certain technical specifications, which include material quality, design, and overall durability suitable for kitchen environments. Bidders must provide details on materials used, design features, and any certifications relevant to the cooking industry.
Financial Requirements
Bidders are expected to present a comprehensive financial proposal, including all costs associated with production and delivery. Financial soundness will be evaluated alongside the quality of materials and compliance with specifications.
Document Submission Details
Interested parties must submit all required documents electronically via the GEM portal. The submission must include:
- A duly filled tender form
- Financial bids
- Technical specifications
- Any additional certifications as specified in the tender documents
Special Provisions
This tender may have specific provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups, including preferential pricing or bidding opportunities under government initiatives.
Evaluation Process
An evaluation committee will review all submissions based on predefined selection criteria. The criteria will include compliance with technical specifications, financial viability, and past performance records. The chosen supplier will be notified through the official communication channels.
Delivery Locations
Products must be delivered to designated locations as specified in the contract agreement that will be finalized upon bid acceptance.
Contact Information
For further inquiries regarding the tender, interested bidders should refer to the contact specifics available within the official tender notices on the GEM portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying goods specified in the tender. Bidders must also have a proven track record in supplying similar products and demonstrate their technical capabilities through provided documentation.
Bidders need to provide various certificates including tax registrations, quality assurance certifications, and any relevant industry standards. These documents help establish compliance with required technical specifications and quality standards that the Ministry of Defence expects.
The registration process is facilitated through the GEM portal, where interested parties must create an account, fill out the necessary registration forms, and provide supporting documents to validate their eligibility.
The payment terms will be defined upon contract award but typically involve an initial advance followed by milestone payments tied to delivery timelines and quality checks. Bidders should ensure that their financial proposals accommodate these terms.
MSEs benefit from relaxed eligibility conditions, preferential prices, and support under government schemes that aim to strengthen local suppliers. Additionally, there may be special consideration in the evaluation process, encouraging participation from smaller businesses in line with ‘Make in India’ policies.
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