Overview
The tender titled VOLLEYBALL LEAGUE AT HAYULIANG is issued by the Department of Defence, Ministry of Defence. This tender encompasses a range of services and supplies aimed at facilitating the smooth conduct of a volleyball league event, ensuring that all necessary equipment and related services are covered.
Scope of Work and Objectives
The primary objective under this tender is the maintenance of the volleyball ground and provision of various supplies and services. These include but are not limited to:
- Maintenance of the volleyball ground,
- Flex banners (with and without frames),
- Jerseys,
- Shorts,
- Shoes,
- Socks,
- Marker cones,
- Whistles,
- Volleyballs,
- Volleyball nets,
- First aid kits,
- ICE Packs,
- Audio equipment (loudspeakers, amplifiers, and microphones),
- Media services including photography and videography,
- Refreshments for participants,
- Awards and prizes for the tournament.
The contractor is expected to ensure a professional presentation and availability of high-quality equipment to promote a competitive yet enjoyable environment during the league.
Eligibility Criteria
To participate in this tender, potential bidders must meet several eligibility requirements. Bidders should be registered entities capable of providing the required services, demonstrating experience in event management and equipment supply. A track record of successfully conducting similar sporting events will be advantageous.
Technical Requirements
Bidders must confirm compliance with all technical specifications as outlined in the tender documentation:
- Quality of materials for jerseys, shorts, and other supplies must meet defined standards.
- Equipment such as amplifiers and sound systems should comply with operational requirements for outdoor events.
- All services provided need to adhere to safety and health standards, especially regarding first aid and refreshments.
Financial Requirements
Bidders must provide a comprehensive financial proposal, including the costs associated with all supplies and services. The financial offer should reflect not just competitive pricing but also transparency in terms of payment terms and conditions.
Document Submission Details
Interested bidders are required to submit all relevant documents as per guidelines mentioned in the tender notice. This includes:
- Completed bidding forms,
- Financial proposals,
- Relevant certifications as proof of capability,
- Any additional documentation that supports the bidder's qualifications.
Special Provisions
Provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups as part of the government's effort to support the growth of local businesses. Eligible bidders may enjoy benefits that enhance their competitiveness in this tender.
Evaluation Process
The selection of the successful bidder will be based on a thorough evaluation process that assesses the quality of the proposals against predefined criteria. Areas of focus will include pricing, compliance with technical specifications, and the bidder's previous experience in similar projects.
Delivery Locations
The delivery and setup of equipment and supplies need to be managed effectively at the designated venue in Hayuliang. Bidders are responsible for logistics to ensure timely delivery.
Contact Information
For further details, bidders may reach out to the Department of Defence. Specific contact information is not disclosed herein.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with the ability to deliver all specified services and supplies. Bidders should have experience in event management or supply pertaining to sports, ensuring that their proposal reflects both capability and a track record of past successful endeavors.
To participate, bidders need to provide certain certificates proving their eligibility and compliance with industry standards. This may include business registration documents, quality assurance certifications, and any other relevant credentials demonstrating their competence in the scope of work.
Bidders can register for the tender by submitting the required documentation and completing the registration process as specified in the tender documents. This typically involves filling out a bid form and attaching necessary proofs of eligibility and capability.
Specifications require that all supplies meet quality standards relevant to sports and event management. This includes suitable materials for jerseys, professional-grade audio equipment, and health and safety measures for first aid.
The evaluation and selection process involves assessing each proposal for compliance with the technical specifications, pricing, and experience. A comprehensive review will determine the best fit based on quality and value offered to the Department of Defence. Results will be communicated to all bidders following the evaluation.
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