Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6088098)
Servo Friz F 57 for CGSD MBI,Servo 2T XL 05 or 10 Ltrs pack size for CGSD MBI,Servo Gem EP 2 pack s
Tender Timeline
Tender Title:
LUB OILS
Tender Reference Number: GEM/2025/B/6088098
Issuing Authority/Department:
Department of Defence
Ministry of Defence
Scope of Work and Objectives:
The purpose of this tender is to procure various lubricating oils essential for the operation and maintenance of equipment utilized by the Defence sector. The tender encompasses the supply of the following products:
- Servo Friz F 57 for CGSD MBI
- Servo 2T XL (05 or 10 Ltrs pack size) for CGSD MBI
- Servo Gem EP 2 (20 Kgs pack size) for CGSD MBI
- Servo Mesh Plus 100 for CGSD MBI
- Servo Press 150 for CGSD MBI
- Servo System XLP 68 for CGSD MBI
- Servo Gear Super 140 for CGSD KOC
The total quantity required for procurement is 11,240 units. The overall objective is to ensure that the Defence opportunities have a consistent supply of high-quality lubricants to support their operational capabilities.
Eligibility Criteria:
Eligible bidders must be registered legal entities capable of fulfilling the requirements of the tender. Companies must demonstrate a proven track record in supplying lubricating oils to government or defense organizations.
Technical Requirements:
Bidders must adhere to specified technical standards and product certifications for lubricating oils. It is essential that all products supplied meet the quality standards mandated by the Department of Defence.
Financial Requirements:
Bidders are required to present a valid financial statement ensuring stability and capability to deliver the total contract amount. Details regarding cost structures and payment terms will need to be adequately outlined in the bid.
Document Submission Details:
Tender submissions must be delivered electronically via the designated procurement platform. Bidders are advised to submit complete documentation as specified in the guidelines to avoid disqualification.
Special Provisions:
This tender welcomes bids from Micro, Small, and Medium Enterprises (MSEs) and recognizes the benefits that startups may provide. The government encourages participation from local MSMEs, enabling them to enhance their market access.
Evaluation Process:
The evaluation of bids will be based on predefined criteria including but not limited to compliance with eligibility requirements, technical specifications, financial capability, and past performance records. The selection process prioritizes best value and adherence to the expected quality standards.
Delivery Locations:
All products must be delivered to specified locations dictated within the tender documentation. Bidders should ensure they account for logistics and any additional charges when formulating their proposals.
Contact Information:
For inquiries related to this tender, candidates are encouraged to refer to the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license. Companies must demonstrate expertise and experience in supplying lubricating oils to defense or government sectors. Bidding entities should also have audited financial statements to prove their financial stability and capability to undertake the contract.
Bidders must ensure that the lubricating oils they supply meet established industry quality standards, including relevant certifications that affirm their performance and compliance. These certifications may include but are not limited to ISO, API, or manufacturer-specific approvals that validate the quality of the products being offered.
Bidders are usually required to provide a performance security that acts as a guarantee for the successful execution of the contract. The required amount and specifics regarding the security bond will be outlined in the tender documents, and it is expected that successful bidders will submit this prior to contract finalization.
All bid submissions must be made electronically via the designated procurement system. Bid documents need to be in clear digital formats as specified in the tender guidelines, ensuring all formats are acceptable and that submission does not contain any errors. Adhering to the submission methods is crucial for evaluation eligibility.
The tender provides special advantages for Micro, Small, and Medium Enterprises (MSEs), encouraging them to participate. These provisions may include reserved portions of the contract or price preference in the evaluation process, facilitating a more level playing field and fostering local entrepreneurship.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders