Tender Title: Supply of Printing Supplies

Reference Number: 12f32080d

Issuing Authority

• Department of Defence, Ministry of Defence

Scope of Work and Objectives

This tender seeks vendors for the supply and delivery of a range of essential printing supplies, including Laser Toner HP 49A, Cartridge 12A, Brother Toner, Black Canon GL 70 PGBK Ink, Photo Paper 220GSM, and Transparent Tape 2 Inch. The objective is to ensure a consistent provision of quality printing materials for the operational requirements of the Department of Defence. Given the nature of the goods, emphasis shall be placed on reliability, quality, and adherence to specified quantities.

Eligibility Criteria

• Bidders must be registered entities recognized in accordance with national procurement standards.
• Relevant industry certifications and experience in supplying similar products.
• Compliance with local laws regarding business operations and taxation.
• Submission of previous performance records for similar contracts may be required.

Technical Requirements

• All products must meet the technical specifications outlined in the Bill of Quantities (BoQ).
• Bidders must provide product certifications and safety standards, ensuring alignment with quality benchmarks.
• Capability to deliver variants as specified in the procurement needs.

Financial Requirements

• Bidders must demonstrate financial stability, potentially through the provision of financial statements.
• Evidence of ability to handle the tender's overall value regarding inventory and cash flow management.
• Successful bidders may be required to submit an Earnest Money Deposit (EMD) as a guarantee of commitment.

Document Submission Details

Vendors must submit their proposals electronically via the designated procurement platform offering clear guidelines on submission format, document types, and information to be included. It is advisable that all submitted documents are in PDF format to ensure compatibility.

Special Provisions

This tender offers provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting local businesses in the supply chain. Benefits might include relaxed eligibility conditions or potential price preference mechanisms.

Evaluation Process

Proposals will undergo a rigorous evaluation process assessing:

• Compliance with eligibility and technical requirements
• Price proposals evaluated based on total cost, considering eventual performance and delivery timelines
• Quality of goods and vendor prior experience

Delivery Locations

Successful bidders are expected to manage delivery logistics, ensuring that goods are delivered to designated locations as specified in the tender documents.

Contact Information

For inquiries related to the tender, the specific points of contact within the Ministry of Defence should be referenced in official communications, as provided in the tender documentation.

This tender aims to source high-quality printing supplies that meet the operational needs of the Department of Defence. The significant quantity required stands at 673 units across various categories, reinforcing the importance of reliable vendor partnerships in delivering these critical materials.