The WELFARE ESM RALLY AT DIBRUGARH bid, recognized by the reference number GEM/2025/B/6129835, is issued by the Department of Defence under the Ministry of Defence. This tender invites qualified vendors to participate in the comprehensive preparation for an Esteemed and Dedicated Event for Ex-Servicemen (ESM) which aims to foster camaraderie and support within the ESM community.
Scope of Work and Objectives
The scope of this tender encompasses a variety of services necessary for the successful execution of the ESM Rally, specifically including:
- Seating arrangement preparation for the stage and the layout of the venue
- Catering services to provide meals and refreshments
- Transportation services to ensure the relocation of participants
- Provision of souvenirs or mementos as a tribute to ESM attendees
- Scholarship provisions for meritorious wards of ESM, including certificates
- Wheelchair access arrangements for ESM participants as needed.
The primary objective is to ensure a memorable and seamlessly organized event that honors the sacrifices made by ESM personnel.
Eligibility Criteria
To be eligible to participate in this tender, businesses must meet specific criteria which include but are not limited to:
- Being a registered entity in the appropriate domain
- Demonstrating a track record of providing similar services
- Compliance with all local and national regulations related to public events
Technical Requirements
The technical requirements for this tender focus on service provisions that meet quality standards. Sellers must have proven experience in event management and catering, with a commitment to high standards in service delivery. Documentation to demonstrate compliance with these technical requirements will be essential.
Financial Requirements
Bidders are required to submit a financial proposal that details the costs associated with all components of the service requested. This proposal must align with the budgetary constraints set forth by the Department of Defence and provide clear breakdowns for:
- Catering charge
- Transportation costs
- Souvenirs or mementos expenses
- Any additional itemized costs relevant to the service
Document Submission Details
All necessary documents should be prepared and submitted electronically via the designated portal as specified under the GEM platform. Submissions must include:
- Technical proposals
- Financial proposals
- Relevant certifications and proof of previous experiences
Special Provisions
There are benefits available for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions will be designed to encourage participation from smaller entities, fostering a competitive environment that enhances overall service quality.
Evaluation Process
The evaluation process will be thorough, assessing proposals on technical capability, financial feasibility, and suitability for meeting the outlined service requirements. Vendors will be evaluated based on their past performances, adherence to quality standards, and ability to comply with the submission guidelines.
Delivery Locations
The services will be delivered at a designated venue in Dibrugarh specifically prepared for the rally. All logistical arrangements must consider accessibility for all participants.
Contact Information
While specific contact details are not available within the tender documentation, inquiries regarding the tender can generally be directed to the Department of Defence via their official communication channels, ensuring that all queries can be adequately addressed.
In conclusion, the WELFARE ESM RALLY AT DIBRUGARH presents an exciting opportunity for vendors in the event management sector. It is crucial that all interested parties closely follow the guidelines provided to ensure a successful participation experience.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering services related to event management and catering. Bidders must demonstrate past experience in executing public events, and compliance with all applicable regulations. Entities need to ensure that they meet the necessary prerequisites to facilitate a smooth bidding process.
Proposals should detail adherence to quality standards in service delivery. Vendors are expected to provide evidence of their experience in similar past projects. Standards include health and safety regulations for catering, as well as accessibility considerations for all participants during the event.
Payment terms will be outlined in the final agreement post-bid acceptance. Generally, there may be provisions for advances based on milestones achieved upon service delivery. It is essential to review and understand the financial obligations outlined in your submitted proposals to ensure compliance.
All documents should be submitted electronically through the designated portal associated with the GEM platform. It’s crucial to adhere to submission guidelines regarding document formats and required information to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) may access specific benefits designed to encourage their participation, such as reduced eligibility criteria or assistance in financial requirements. These initiatives align with government policies to support smaller businesses in gaining equal access to procurement opportunities.
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