Tender Title: Electrical Spares
Tender Reference Number: GEM/2025/B/6216752
Issuing Authority/Department: Department of Defence, Ministry of Defence
Scope of Work and Objectives
The Electrical Spares tender is aimed at fulfilling the procurement needs of the Ministry of Defence. This includes a comprehensive range of essential electrical components such as Lamp Holders (Green and Amber), Air Relay Rectifier Control Fuses, Contactors for each type of lamp, and other auxiliary electrical parts. The primary objective is to secure a reliable supply of high-quality electrical spares that meet the operational requirements and standards set by the Department of Defence.
Eligibility Criteria
To qualify as a potential bidder for this tender, participants must demonstrate their capability through the following eligibility criteria:
- Must be a registered legal entity.
- Must possess all relevant licenses and permits required for conducting business in the electrical supply sector.
- Prior experience in supplying similar electrical components to government or defense departments is preferred.
Technical Requirements
Bidders must adhere to specific technical requirements to ensure compliance with the quality standards set by the Ministry of Defence. These include:
- All electrical components must meet the defined specifications outlined within the tender documents.
- Compliance with relevant industry standards and safety regulations.
- Provision of detailed product specifications and brochures during the bidding process.
Financial Requirements
Bidders are required to submit their financial proposals including:
- Detailed breakdown of costs associated with the supply of electrical spares.
- Commitment to competitive pricing in line with market trends.
- Financial stability proof in the form of bank statements for the past six months.
Document Submission Details
Complete tender documentation must be submitted electronically through the designated online portal. Bidders are advised to ensure all required documents are correctly uploaded and accessible. It is essential to follow the submission guidelines to avoid disqualification.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) are available to encourage participation from smaller businesses. MSEs may benefit from certain relaxations in eligibility and compliance requirements. Startups are also encouraged to participate by demonstrating innovative solutions in their proposals.
Evaluation Process
All submitted bids will be evaluated based on a structured assessment framework that includes:
- Adherence to eligibility and technical criteria.
- Comparison of financial proposals.
- Quality and reliability of the proposed products and services.
The evaluation aims to identify the most capable and cost-effective suppliers for the Ministry of Defence.
Delivery Locations
Successful bidders will be required to deliver the electrical spares to designated locations as outlined by the Ministry of Defence. Flexibility in delivery schedules and locations may be required to accommodate the ministry’s operational needs.
Contact Information
For any inquiries related to this tender, participants are encouraged to contact the Department of Defence, Ministry of Defence directly through the designated communication channels provided in the tender announcements.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses and permits to operate in the electrical supply sector. Additionally, bidders are expected to demonstrate prior experience in supplying similar electrical components to government or defense departments, which is essential for consideration in the evaluation process.
Bidders must ensure that all technical specifications meet the standards outlined in the tender documentation. This involves supplying components that adhere to industry specifications and safety regulations. Detailed product specifications must be included in the tender submission to verify compliance with the Ministry of Defence’s quality standards.
Participants need to submit a comprehensive financial proposal detailing the costs associated with supplying electrical spares. This proposal should demonstrate competitive pricing aligned with market standards. Proof of financial stability, such as bank statements for the previous six months, should also be included to fulfill the financial requirements.
The evaluation process involves a stringent assessment framework that considers eligibility, technical compliance, and financial proposals. Successful bids will be determined by comparing all submissions against the criteria established in the tender. This ensures that the most capable suppliers are selected to meet the Ministry of Defence’s needs efficiently.
MSEs are encouraged to participate in this tender process. Special provisions have been established to facilitate their involvement, including potential relaxations in eligibility and compliance requirements. Additionally, startups may also take advantage of these provisions, fostering innovation and competition within the procurement process.
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