Department of Defence Tender by Border Road Organisation (GEM/2025/B/6119720)
265182409947,266433750126,264032403401,11084110614,253450105886
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Tender Title: SPARES FOR TATA 407
Tender Reference Number: GEM/2025/B/6119720
Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence is inviting bids for the procurement of spare parts for the TATA 407 vehicle. The objective of this tender is to ensure the availability of high-quality spare components that meet the operational requirements of the defence sector. The successful bidder will provide a comprehensive solution, including the supply of spares, which will help maintain the operational readiness of TATA 407 vehicles utilized by the armed forces.
Scope of Work and Objectives
The scope of work encompasses the sourcing, supply, and delivery of various spare parts required for the TATA 407 model. The objectives include:
- Supplying a diverse range of spare parts that comply with the specifications outlined in the tender.
- Ensuring timely delivery to specified locations to support ongoing defence operations.
- Providing after-sales support and warranty for the supplied parts.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria, including:
- Being a registered legal entity.
- Having experience in the supply and manufacture of automotive spare parts, preferably in the defence sector.
- Meeting minimum financial turnover requirements as specified in the detailed tender documents.
Technical Requirements
Bidders are expected to comply with rigorous technical requirements, including:
- Compliance with industry standards for quality and safety.
- Submission of detailed specifications and certifications for each spare part.
- Provision of product samples may be required to verify conformance with the specified requirements.
Financial Requirements
All bidders must adhere to the financial requirements established for this tender:
- Submission of a valid Earnest Money Deposit (EMD) as specified in the tender documents.
- Proof of financial stability and capacity to execute large orders.
- Payment terms will be discussed during the finalization of contracts.
Document Submission Details
Bidders are required to submit all necessary documents through the designated online portal. Key documents include:
- Bid submission form.
- Technical proposal detailing compliance with specifications.
- Financial proposal indicating pricing breakdown.
Special Provisions
This tender may provide benefits specifically for Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs may receive support in terms of bid evaluation and preference during the selection process.
Evaluation Process
The evaluation of bids will follow a systematic approach, focusing on:
- Compliance with the technical specifications.
- Pricing competitiveness and value for money.
- Capacity and performance history of the bidders.
Delivery Locations
Successful bidders will be expected to deliver the spare parts to predetermined locations as specified in the tender documentation.
Contact Information
For inquiries related to the tender, bidders may contact the Department of Defence directly through official channels, ensuring any queries are resolved promptly.
In summary, this tender for the supply of SPARES FOR TATA 407 offers an opportunity for qualified suppliers to engage with the Ministry of Defence, contributing to the operational readiness of essential military vehicles. Interested parties should ensure compliance with all requirements and prepare their bids accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid operating license. Bidders must demonstrate experience in supplying automotive spare parts and show compliance with quality standards specific to the defence sector. Additionally, financial stability and the ability to meet minimum turnover thresholds must be proven through relevant documentation.
Bidders must provide certificates that verify compliance with technical and safety standards relevant to automotive parts. This includes manufacturer’s certification, quality assurance documentation, and any relevant compliance with defence procurement guidelines. Certifications assuring the quality of spare parts will be critical in the evaluation process.
The registration process involves creating an account on the designated government e-marketplace portal, where bidders must complete their company profile and submit necessary documents for verification. Following registration, bidders can access the tender documents and submit their bids electronically.
The payment terms typically require the successful bidder to submit invoices post-delivery and acceptance of the spare parts. Payment is processed within a defined time frame after the confirmation of delivery and compliance with all terms set forth in the contract.
Micro, Small, and Medium Enterprises (MSEs) are eligible for certain advantages, such as preferential treatment during the bid evaluation process. MSEs may also enjoy reduced requirements for financial documentation and potentially benefit from bids being evaluated in separate categories to enhance access to government procurement opportunities.
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