Lubricant Supply and Products - Department of Defence

HP Milcy No 1 Plus15W40API PLUS MAK CH 4 15W40,Servo Ultra KB 30 Hylube X 330 KB MAK CD 30,Servo Ge

Gurdaspur, Punjab
Goods
Qty:13.2K

Tender Timeline

Tender Issue
May 22, 2025 at 2:12 PM

Tender Title: Lubricant Supply and Products

Reference Number: 2270071d

Issuing Authority:

  • Department of Defence, Ministry of Defence

Scope of Work and Objectives:

This tender aims to procure various types of lubricants, including but not limited to HP Milcy No 1 Plus 15W40 API PLUS MAK CH 4 15W40, Servo Ultra KB 30 Hylube X 330 KB MAK CD 30, and Servo Gear Oils among others. The successful bidder will be responsible for supplying 13206 liters of lubricant products as per the specified categories. The objective is to ensure that the Department of Defence is equipped with high-quality lubricants that adhere to the required technical specifications and operational standards.

Eligibility Criteria:

To qualify for this tender, bidders must meet specific criteria that may include but are not limited to:

  • Being a registered company under relevant regulations.
  • Demonstrating sufficient financial standing and stability.
  • Possessing valid certifications compliant with industry standards.

Technical Requirements:

Bidders must provide detailed specifications of their lubricant products, including:

  • API and IS certifications for each variant.
  • Technical data sheets conveying the product features.
  • Compliance with military quality standards where applicable.

Bidders are encouraged to showcase their understanding of, and ability to maintain, the essential quality standards for the lubricants offered.

Financial Requirements:

Bidders must demonstrate their financial health through relevant documentation that includes:

  • Audited financial statements for the past three financial years.
  • Any previous contracts or agreements with government entities, if applicable.

Document Submission Details:

Bidders are required to submit all necessary documentation electronically through the designated government e-marketplace platform. The submission must include:

  • Completed tender forms.
  • Technical and financial proposals.
  • Valid registration certificates.

Special Provisions:

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders that qualify under these categories may receive benefits during the evaluation process, ensuring that opportunities are afforded to a diverse group of suppliers.

Evaluation Process:

The evaluation of submissions will be carried out based on a defined criterion including technical competence, quality compliance, delivery capability, and cost-effectiveness. The successful bidder will be identified through a comprehensive scoring system focusing on both qualitative and quantitative parameters.

Delivery Locations:

Products must be delivered to specified military and defence facilities as outlined in the tender documents, ensuring strategic reach without compromising operational readiness.

Contact Information:

For any queries or clarifications regarding this tender, bidders are encouraged to contact the Department of Defence through the designated communication channels available on the government portal.

This tender framework not only seeks to secure a reliable supply of high-quality lubricants but also promotes transparency and efficiency in procurement processes, fostering a competitive marketplace that engages an array of suppliers while adhering to national policies.

Tender BOQ Items

12 Items
1.

HP Milcy No 1 Plus15W40API PLUS MAK CH 4 15W40

Cat A Exp

Qty:2100
Unit:ltrs
30
2.

Servo Ultra KB 30 Hylube X 330 KB MAK CD 30

Cat A Exp

Qty:1680
Unit:ltrs
30
3.

Servo Gear Super 80W90 HP Gear Oil XP 80W 90 MAK Spirol HD 80W90

Cat A Exp

Qty:1260
Unit:ltrs
30
4.

Servo Gear Super 85W140 HP Gear Oil XP 85W140 MAK Spirol HD 85W 140

Cat A Exp

Qty:840
Unit:ltrs
30
5.

Servo System HLP 46 ENKLO HLP 46 MAK Hydrol HLP 46

Cat A Exp

Qty:840
Unit:ltrs
30
6.

Servo System HLP 68 ENKLO HLP 68 MAK Hydrol HLP 68

Cat A Exp

Qty:1260
Unit:ltrs
30
7.

Servo Hydrex TH 46 Power Fluid TH 46 MAK Hydrol P 46

Cat A Exp

Qty:2940
Unit:ltrs
30
8.

Servo System 100 Enklo 100 MAK Hydrol 100

Cat A Exp

Qty:420
Unit:ltrs
30
9.

Servo Gem RR3 Lithon RR3 MAK RR3 Grease

Cat A Exp

Qty:546
Unit:ltrs
30
10.

Servo Cool plus HP Cool Guard MAK Super kool

Cat A Exp

Qty:840
Unit:ltrs
30
11.

Servo ultra KB 10W

Cat A Exp

Qty:420
Unit:ltrs
30
12.

DEF Diesel Exhaust Fluid IOCL

Cat A Exp

Qty:60
Unit:ltrs
30

General Information

Item Category
HP Milcy No 1 Plus15W40API PLUS MAK CH 4 15W40 , Servo Ultra KB 30 Hylube X 330 KB MAK CD 30 , Servo Gear Super 80W90 HP Gear Oil XP 80W 90 MAK Spirol HD 80W90 , Servo Gear Super 85W140 HP Gear Oil XP 85W140 MAK Spirol HD 85W 140 , Servo System HLP 46 ENKLO HLP 46 MAK Hydrol HLP 46 , Servo System HLP 68 ENKLO HLP 68 MAK Hydrol HLP 68 , Servo Hydrex TH 46 Power Fluid TH 46 MAK Hydrol P 46 , Servo System 100 Enklo 100 MAK Hydrol 100 , Servo Gem RR3 Lithon RR3 MAK RR3 Grease , Servo Cool plus HP Cool Guard MAK Super kool , Servo ultra KB 10W , DEF Diesel Exhaust Fluid IOCL
Ministry Name
Ministry of Defence
Department Name
Department of Defence
Organisation Name
Border Road Organisation
State
Punjab
City
Gurdaspur

Financial Information

Bid Offer Validity
30 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes

Tender Documents

5 Documents
GeM-Bidding-7863087.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Frequently Asked Questions

The eligibility requirements include being a registered entity under relevant regulations, demonstrating financial stability through financial statements, and possessing necessary industry certifications. It is crucial that bidders meet the prescribed standards to ensure compliance and qualify for further evaluation.

Bidders must include detailed technical specifications such as API ratings, compliance with military standards, and data sheets of the lubricants offered. This information is essential for assessing whether the products meet operational requirements.

Bidders may be required to submit a performance security deposit to ensure the fulfillment of the contract. This performance security acts as a guarantee for the successful execution of the order and may vary based on the contract value and other defined criteria.

Submissions should be made electronically via the designated government e-marketplace platform. Bidders must ensure that all documents, including technical and financial proposals, are uploaded in the prescribed formats to avoid disqualification.

Yes, this tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs), which may include relaxed eligibility criteria and preferential treatment during the evaluation process, thereby enabling MSEs to compete effectively. Additionally, these provisions align with the government’s focus on promoting local industry participation.

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