Tender Title and Reference Number
Tender Title: Supply of Air Cooler and Related Equipment
Reference Number: GEM/2025/B/6151801
Issuing Authority/Department
Issuing Authority: Department of Defence Production
Ministry: Ministry of Defence
Scope of Work and Objectives
This tender encompasses the procurement of essential equipment including Air Coolers (OBBM1 100 and OBBM1 250), various air and water separators, onboard spares as per specified technical assistance numbers, as well as documentation and installation commissioning spares following the defined technical assistance standards. The objective of this tender is to enhance operational efficiency and ensure robust performance standards during the deployment and use of these equipment by the Defence Production department.
Eligibility Criteria
To participate in the tender, bidders must be registered entities that meet the qualifications defined by the Ministry of Defence. Companies must demonstrate their capabilities in the manufacturing or supply of specified items. Additionally, prior experience in similar contracts may be required.
Technical Requirements
Bidders must provide equipment that meets specified technical standards outlined in H TA No H TA 460000 106 Rev B. Each item must conform to reliability and performance benchmarks specified for Air Coolers and related equipment. Technical specifications must be thoroughly documented and submitted with the tender response.
Financial Requirements
Bidders are expected to demonstrate financial viability and capability to manage large-scale procurements. Details such as previous contracts, financial health indicators, and corporate banking relationships may be required during the evaluation process.
Document Submission Details
All documentation must be submitted in accordance with the guidelines stipulated in the tender notice. Submission should include technical specifications, financial documentation, and all necessary certifications in prescribed formats.
Special Provisions
Provisions for benefits for Micro, Small, and Medium Enterprises (MSEs) may be available. Startups contributing to innovation and local procurement will be considered favorably, promoting adherence to the 'Make in India' initiative.
Evaluation Process
The evaluation of bids will be conducted based on compliance with technical specifications, financial soundness, and relevant experience in delivering the requested items. A comprehensive review will ensure that the selected bidder aligns with the requirements and objectives of the Department of Defence Production.
Delivery Locations
The delivery of all equipment must adhere to the locations specified by the Department of Defence Production, final details of which shall be provided upon the successful engagement of the awarded contractor.
Contact Information
For further clarification regarding the tender specifications, participants may refer to the official communication channels of the Department of Defence Production. Potential bidders should ensure all queries are directed as specified in the tender documentation.
The procurement of these essential pieces of equipment is vital for the operational capabilities of the Department of Defence Production, aiming to maintain high standards of performance and reliability. All companies looking to bid should ensure that they are well-informed about the requirements and prepared to submit a comprehensive tender response.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant industry experience, adhering to specific technical and financial standards set forth by the Department of Defence Production. It is essential for potential bidders to demonstrate their capabilities in supplying specified equipment.
Bidders must provide necessary certificates demonstrating compliance with technical specifications, quality standards, and any regulatory requirements as mandated by the Ministry of Defence. This ensures the integrity and performance reliability of the offered equipment.
The registration process typically involves submitting an interest in the tender and providing requisite documents as mandated. Detailed instructions and the official registration procedure will be outlined in the tender notice and must be carefully followed by all interested parties.
Bidders are advised to submit all documentation in the formats specified in the tender details. Common formats include PDF for technical proposals and Excel for financial documents. This ensures consistency and streamlined evaluation by the review committee.
Bidders may be required to submit a performance security as part of the tendering process, which guarantees the fulfilment of contract obligations upon being awarded the tender. The specific amount and conditions will be detailed in the tender documentation to ensure compliance with the Department of Defence Production standards.
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