Tender Timeline
Tender Title: Custom Bid for Services - CAMC of 25 5 TR 9600 Capacity AHU with DX Condensing unit of 8 5 TR 03 Nos
Tender Reference Number: GEM/2025/B/6199853
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The Custom Bid for Services aims to secure the Comprehensive Annual Maintenance Contract (CAMC) for specific air conditioning units, particularly involving 25 5 TR 9600 Capacity AHU coupled with DX Condensing units of 8 5 TR (03 Nos), along with CAMC for 2 TR Inverter AC units (18 Nos) stationed at the LCA Mark1 A area of MF area ARDC HAL. This contract will span an extensive period, focusing on ensuring optimal functioning and maintenance of the specified units.
Scope of Work and Objectives
The objective of this tender is to engage a qualified service provider capable of delivering comprehensive maintenance support to ensure the efficiency and longevity of the aforementioned air conditioning units. The scope of work involves regular maintenance, immediate troubleshooting services, part replacement, and emergency response capabilities as dictated by operational needs.
Eligibility Criteria
To be eligible for this tender, bidders must be:
- A legally registered entity with a valid registration certificate.
- Capable of delivering services tailored to the technical specifications and quality standards required for the maintenance of air conditioning systems.
- Possessing relevant experience and proven track records of similar contracts.
Technical Requirements
Bidders must adhere to certain technical requirements, including:
- Demonstrating compliance with applicable industry standards for air conditioning maintenance.
- Providing a detailed plan outlining maintenance procedures, schedules, and emergency response processes.
- Certifications that validate professional expertise in managing and maintaining HVAC systems.
Financial Requirements
Bid submissions must include a comprehensive financial proposal outlining costs associated with:
- Maintenance services.
- Replacement parts and equipment.
- Additional costs related to warranties and after-service support.
Document Submission Details
All prospective bidders are required to submit the tender documents in accordance with the specified guidelines laid out in the tender notice, ensuring all required forms and verification documents are completed correctly.
Special Provisions
The tender acknowledges benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting equitable participation in the bidding process. Specific provisions will support the engagement of these entities, aligning with national policies encouraging MSE growth and innovation.
Evaluation Process
The evaluation of tenders will be multifaceted, considering:
- Compliance with technical and financial requirements.
- Past performance on similar contracts.
- Cost-effectiveness of the proposed service plans.
Delivery Locations
All services under this contract will be performed at the LCA Mark1 A area of MF area ARDC HAL. The selected vendor must ensure that their operations align with the site’s specific operational protocols and requirements.
Contact Information
For further inquiries regarding the tender, potential bidders are advised to contact the Department of Defence Production, Ministry of Defence, through official communication channels for guidance and clarity regarding the submission process or technical specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, which is essential to participate in the tender process. Bidders must demonstrate technical capacity by detailing prior experience in handling CAMC services specifically for air conditioning systems. Understanding of compliance standards and local regulations is also crucial for qualification.
All prospective bidders must provide essential certificates such as valid registration, technical qualification credentials, and evidence of prior successful contract engagements. Failing to submit these documents may result in disqualification from the evaluation process.
The registration process involves completing the required forms available within the tender announcement. Bidders will need to submit proof of registration along with their proposals, indicating their eligibility to undertake the maintenance tasks specified in the tender document.
Bidders must conform to stipulated technical specifications that include adherence to industry standards pertaining to air conditioning maintenance. This includes quality management systems in place to ensure reliable service delivery, along with a demonstrated understanding of equipment intricacies.
The EMD is typically a prerequisite that ensures commitment from bidders. Upon successful evaluation and selection, the payment terms for the awarded contract will be defined, including staged payments depending on service milestones achieved and deliverables met as per the contract agreements.
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