Overview
Tender Title: SUPPLY OF STANDARD PARTS 39 ITEMS
Tender Reference Number: GEM/2025/B/6143344
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
This tender invites bids from eligible suppliers for the supply of standard parts comprising 39 distinct items. The objective of this engagement is to establish a robust supply chain of essential components that meet the technical specifications demanded by the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 7755 units of specified standard parts which include various items crucial for operational readiness. The supplier will be responsible for delivering high-quality components that conform to the outlined specifications, ensuring that they are fit for their intended use in defence applications. The items include but are not limited to specialized parts designated by part numbers such as ST8NR and LN 9345 series.
Eligibility Criteria
To qualify for the tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with a valid business license.
- Should possess relevant experience in supplying similar parts to government or private sectors.
- Companies must comply with local laws and regulations applicable to procurement and supply chains.
Technical Requirements
Bidders are required to demonstrate adherence to the described technical specifications for each item included in the tender. This includes compliance with quality standards and the ability to meet delivery timelines. The items must be procured from reliable sources and must meet any specific engineering standards outlined in the procurement documents.
Financial Requirements
Proposals must include comprehensive financial details, including:
- Complete pricing for all items specified in the tender.
- Any applicable taxes and duties that may apply to the supplied products.
- Payment terms should be clearly stated, including any deposit or advance payments required and conditions for final payments upon delivery and acceptance of items.
Document Submission Details
Interested bidders are required to submit their proposals electronically through the designated portal. All necessary documentation, including business registration certificates, technical compliance statements, and a list of past supply contracts, should be provided alongside the bid. Specifications for document formats and any template requirements will be provided on the tender submission portal.
Special Provisions
This tender offers provisions aimed at Micro, Small, and Medium Enterprises (MSEs), encouraging participation from startups and small businesses. This includes amenities like reduced performance security for MSEs and stipulated guidelines to promote their participation in government procurements.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with the mandatory eligibility criteria.
- Technical proposals will be evaluated based on how well they meet the outlined specifications.
- Financial bids will be assessed for competitiveness and transparency. The selection process will ensure that the best-suited bidder is chosen based on both quality and price.
Delivery Locations
All items are to be delivered to designated locations specified by the Ministry of Defence. It is imperative that bidders adhere to these delivery schedules post-award of contract to ensure operational effectiveness.
Contact Information
For any inquiries regarding the tender, potential bidders are encouraged to directly reach out through the official channels indicated during the tender announcement phase. Contact details for relevant officers within the Department of Defence Production will be made available upon tender issuance.
Conclusion
This tender presents a significant opportunity for suppliers specializing in standard parts to engage with the Department of Defence Production. With a clear focus on compliance and quality, it serves as an important step towards fortifying the supply chain for defence operations. Interested suppliers are encouraged to prepare their submissions carefully and ensure compliance with all outlined criteria.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, adequate experience in supplying standard parts, and compliance with local laws concerning government procurement. Suppliers must also meet any additional criteria specified in the tender documents.
The technical specifications include standards for quality and performance relevant to the 39 listed items. Bidders must provide documentation demonstrating compliance with these specifications, ensuring that the materials meet the necessary engineering standards required by the Ministry of Defence.
The Earnest Money Deposit (EMD) details will typically be included in the tender documents. It is a security deposit to ensure that bidders are committed to participating in the tender process. The amount must be submitted along with the proposal, and guidelines for this requirement will be specified during the submission phase.
The evaluation and selection process will consider several key factors: compliance with eligibility and technical specifications, and competitiveness in pricing. The evaluation committee will assess each bid against these criteria, ultimately selecting the bidder who offers the best combination of quality and price.
Yes, the tender includes beneficial provisions for Micro, Small, and Medium Enterprises (MSEs), designed to promote their engagement. This includes potential reductions in performance security and favorable evaluation criteria to encourage participation from smaller suppliers and startups, in line with the government’s initiative to enhance local production capabilities.
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