Tender Title: Customized files for DSC
Tender Reference Number: GEM/2025/B/6163444
Issuing Authority: Department of Defence Production, Ministry of Defence
The Customized files for DSC tender invites qualified vendors to submit proposals for the provision of customized files designed for the operational needs of the Department of Defence Production. This is a vital procurement aimed at enhancing organizational functionalities within the ministry through efficient documentation capabilities. The successful execution of these contracts is critical, as it facilitates improved management and accessibility of essential documents within the department.
Scope of Work and Objectives
The scope of work encompasses the supply of various customized files along with additional requisite products including Wireless Bells, A4 Size Papers, Kyocera Toner, Mouse Pads, Legal Papers, and Canon 2224N Toner. The main objectives of this tender are to:
- Procure high-quality customized files that meet specific operational requirements.
- Ensure timely delivery of the products to required locations.
- Enhance document management systems within the organization.
Eligibility Criteria
To qualify for participation, bidders must meet the following eligibility criteria:
- Must be a registered entity under relevant government laws.
- Possess a valid Goods and Services Tax (GST) number.
- Have prior experience in supplying similar products to government departments or large organizations.
- Financially stable and capable of executing contracts of a comparable scale.
Technical Requirements
Vendors participating in this tender will need to adhere to specific technical requirements which include:
- Detailed specifications of the customized files are to be enclosed, demonstrating compliance with the required quality standards.
- Certifications demonstrating quality control processes must be provided.
Financial Requirements
Bidders are required to comply with the established financial requirements which encompass the following:
- Submission of a security deposit or Earnest Money Deposit (EMD) as specified.
- Disclosure of financial stability through bank statements and annual turnover details for the last three financial years.
Document Submission Details
Interested vendors must ensure that all submissions are made in the prescribed format. The submission should include:
- Technical bid
- Financial bid
- Compliance documents These must be submitted in physical form as specified, along with any necessary supporting documents.
Special Provisions
This tender emphasizes opportunities for inclusivity, particularly beneficial for Micro, Small, and Medium Enterprises (MSEs). Startups are also encouraged; as per government policies, provisions that support local enterprises are acknowledged.
Evaluation Process
The evaluation process will focus on the quality and cost-effectiveness of the bids submitted. A scoring matrix will be implemented to assess each proposal rigorously based on:
- Technical specifications (40%)
- Financial viability and pricing (60%)
Vendors must meet minimum qualification scores to move forward in the process, ensuring only the most prominent proposals are selected.
Delivery Locations
All products must be delivered to specified locations as directed by the Department of Defence Production, ensuring timely fulfillment of contracts.
Contact Information
For any inquiries regarding this tender, please refer to official communication channels provided by the Department of Defence Production. All responses will guide vendors through the tender process comprehensively.
The successful execution of this tender is anticipated to significantly enhance the operational efficiency of documentation processes within the Department of Defence Production.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, maintaining a valid Goods and Services Tax (GST) number, and having prior experience in similar supplies. Vendors should also demonstrate financial stability to manage large contracts.
Bidders must provide products that comply with specified technical specifications, including quality control certifications to ensure adherence to standards. Documentation verifying compliance must accompany bids.
The Earnest Money Deposit (EMD) needs to be submitted as part of the financial bid. This security deposit is crucial to ensure that the bidders are committed to their proposals. The detailed amount and acceptable forms will be outlined in the tender documentation.
Bids may be submitted physically, adhering to the prescribed formats set out in the tender documentation. Vendors should ensure that their submissions include all required documents and adhere to any outlined submission methods specified by the issuing authority.
Yes, there are distinct benefits for MSEs and provisions for startups included in this tender. The government encourages local businesses to participate actively in this procurement, aligning with national policies that bolster small-scale enterprises.
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