Tender Title: Safety Relay Procurement
Tender Reference Number: 1ace006d6
Issuing Authority: Department of Defence Production, Ministry of Defence
The Safety Relay Procurement tender issued by the Department of Defence Production under the Ministry of Defence aims to fulfill specific procurement needs for safety relays that meet standards specified in EN 60204-1. The scope of work includes providing various types of safety relays and a power supply unit designed to ensure operational safety in industrial settings. The tender is open for a total quantity of 18 units including the following:
- Safety Relay P. No-PNOZS824VDC 2N/O
- Safety Relay P. No-PNOZ S11 24VDC 8N/O 1N/C
- Power Supply Unit–Part No. QUINT: PS-1AC/24VDC/10-2938604 from PHOENIX
Scope of Work and Objectives
The primary objectives of this tender are to:
- Acquire high-quality safety relays that comply with safety standards.
- Enhance operational safety in compliance with defined technical specifications.
- Ensure timely delivery of units to specified locations.
Eligibility Criteria
Bidders are required to meet the following eligibility criteria:
- Must be a registered entity with relevant experience in manufacturing or supplying safety devices.
- Compliance with national and international standards relating to the equipment being supplied.
- Must demonstrate financial stability with the ability to manage large-scale orders.
Technical Requirements
Proposals must demonstrate adherence to the following technical requirements:
- All items must comply with the specifications outlined in EN 60204-1.
- Safety relays should meet the listed operational outputs and consume minimal power as per designated specifications.
- Offerors should provide evidence of past compliance with quality standards.
Financial Requirements
Eligible bidders must provide documentation relating to their financial standing which includes:
- Recent financial statements demonstrating solvency.
- Bank guarantees or relevant documentation to support bids.
Document Submission Details
All documents must be submitted electronically in the prescribed format. Bidders are advised to follow the specific guidelines regarding document submissions to ensure completeness.
Special Provisions
This tender also includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs). This encourages participation from smaller entities, enhancing competitiveness and diversity in supplier selection.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Compliance with technical specifications.
- Financial robustness and capability.
- Adherence to deadlines and documentation requirements.
Delivery Locations
The delivery locations for the procured items will be specified in the bid documents, and bidders must confirm their ability to fulfill delivery requirements.
Contact Information
For inquiries related to this tender, respondents are encouraged to reach out to the Department of Defence Production. Specific contact details have not been provided within the tender documentation.
In summary, it is essential for bidders to prepare comprehensive proposals that cover all aspects highlighted in this tender to ensure consideration in the evaluation process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with significant operational experience in the production and supply of safety equipment. Bidders must also demonstrate compliance with both national and international safety standards specific to the products. Furthermore, financial stability is crucial, validated through past financial statements or bank guarantees to sustain large orders.
Bidders are required to comply with all specified technical specifications, notably the alignment with EN 60204-1 standards concerning safety relays. Each type must meet defined output and power consumption levels. Sufficient evidence of quality standards compliance must also form part of the bid.
Bidders should prepare to comply with the project’s stipulated payment terms, which will typically involve a structured approach based on delivery milestones. Additionally, performance security requirements may be mandated to ensure that the procurement contract is upheld, which might include performance bonds or guarantees.
Bids must be submitted electronically in designated document formats as outlined in the tender documentation. It is crucial for all stakeholders to strictly follow the provided submission methods and ensure punctuality in compliance with defined deadlines to avoid disqualification.
The tender includes specific provisions for MSEs to promote inclusivity and support for smaller businesses. These may include additional timeframes or simplified eligibility criteria, ensuring that MSEs have a fair chance of participating alongside larger entities in the procurement process.
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