Department of Defence Production Tender by Munitions India Limited (GEM/2025/B/6172733)
Gear Lubricants For Enclosed Industrial Gear Drives conforming to IS 8406
Tender Timeline
Tender Title: Gear Lubricants For Enclosed Industrial Gear Drives
Reference Number: GEM/2025/B/6172733
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure Gear Lubricants for Enclosed Industrial Gear Drives conforming to IS 8406 standards. The successful bidder will be required to supply a total quantity of 220 units of high-quality gear lubricants that ensure optimal lubrication and protection for gear drives utilized in various industrial applications. The objective is to ensure reliability, efficiency, and longevity of the equipment in alignment with industry best practices.
Eligibility Criteria
To be eligible for participation, bidders must meet specific qualifications which include being a registered entity capable of fulfilling the requirements of the tender. Companies must demonstrate past experience in supplying similar products to government or private sectors and possess the necessary certifications as per legal and industrial demands.
Technical Requirements
Bidders are required to comply with the technical specifications outlined in the tender documentation. The gear lubricants must conform to IS 8406 standards, ensuring superior quality for industrial applications. Detailed product specifications, including viscosity, chemical composition, and performance under various operating conditions, should be provided as part of the bid.
Financial Requirements
Bidders are expected to present a comprehensive financial proposal, including the pricing details per unit and any additional costs such as transportation and handling. Full compliance with payment terms, including schedules and methods, will also be necessary as part of the submission.
Document Submission Details
Interested bidders should prepare and submit their proposals electronically via the specified official platform. All submission documents must be in PDF format and include:
- Technical proposal
- Financial proposal
- Compliance certificates
- Any other supporting documents as specified in the tender documentation
Special Provisions
This tender may offer specific benefits for Micro, Small and Medium Enterprises (MSEs) and startups. Eligible bidders may receive preferential treatment in evaluation, supporting local businesses and fostering economic growth in the sector.
Evaluation Process
The evaluation will be conducted based on a multi-stage process where bids will be assessed for technical and financial viability. Factors such as product quality, adherence to specifications, delivery timelines, and overall cost will contribute to the selection of the preferred bidder. Bidders may be requested to provide additional information or attend an interview as part of the evaluation process.
Delivery Locations
Successful bidders will deliver the gear lubricants to specified locations per the requirement outlined in the contract agreement. Delivery logistics should be planned to ensure timely and efficient fulfilment of order requests.
Contact Information
For any inquiries or assistance, bidders can reach out to the Department of Defence Production through the official contact channels provided in the tender documentation.
In summary, this tender for Gear Lubricants For Enclosed Industrial Gear Drives offers a significant opportunity for suppliers to engage with the Ministry of Defence, ensuring high-quality standards and a focus on local production capabilities in alignment with national objectives.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering the specified goods under the tender. Bidders must hold relevant certifications that comply with legal and industrial standards. Experience in providing similar products to government or private sectors is essential.
Bidders must provide relevant compliance certificates that demonstrate adherence to industry standards, particularly for the gear lubricants conforming to IS 8406 specifications. Other required certificates may relate to quality assurance, environmental standards, and registration documents that prove the bidder’s legitimacy.
To register for this tender, interested bidders must complete the registration process on the designated official portal. This typically includes creating an account, verifying business details, and submitting any pre-requisite forms or documents needed to comply with tender requirements.
All documents submitted for this tender must be in PDF format to ensure consistency and ease of review. This includes the technical proposal, financial proposal, and all required compliance and support documents.
Successful bidders may need to provide a performance security as part of the contractual obligations, the details of which will be specified in the final agreement. This security serves as a guarantee for the fulfilment of the contract terms, thereby ensuring quality and timely delivery of products as per specifications outlined in the tender.
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