Tender Title: Procurement of HVLA HCDAS and FDSIAO

Reference Number: GEM/2025/B/6047953

Issuing Authority: Department of Defence Production, Ministry of Defence

The procurement of high-value lighting and control systems is crucial for operational efficiency in defense operations. The Procurement of HVLA HCDAS and FDSIAO tender aims to secure advanced systems that ensure enhanced safety and functionality, particularly around helicopter decks and associated operational environments. The comprehensive scope encompasses the supply of Helicopter Deck Lighting, Landing Period Designator systems, Stabilised Horizon Reference Systems, Advanced Ship Glide Slope Indicators, and an array of alarms and lights necessary for safe helicopter operations.

Scope of Work and Objectives

The scope of work for this tender includes the supply, installation, and commissioning of various advanced lighting and monitoring systems specifically designed for helicopter operations on naval vessels. The core objectives of the project are to enhance operational safety, improve visibility during critical landing operations, and provide reliable performance under varying weather conditions.

Eligibility Criteria

To participate in this tender, interested parties must meet specific eligibility requirements. These include being a registered entity with relevant certifications in defense procurement and demonstrating compliance with applicable quality standards. Only manufacturers and suppliers with proven experience in providing similar systems are eligible to apply.

Technical Requirements

The technical specifications for the equipment specified in this tender include, but are not limited to:

• High-value lighting systems that are resistant to harsh environmental conditions
• Advanced systems for monitoring helicopter operations with accuracy
• Compliance with standard aviation guidelines and defense procurement policies
• Documentation proving adherence to local and international safety standards

Financial Requirements

Bidders must demonstrate financial capability, including the provision of an Earnest Money Deposit (EMD) along with their bid submission. The EMD ensures commitment to the project and liabilities of failure to execute the contract may incur further financial penalties. Additionally, any prospective bidder must hold relevant financial certifications that affirm their stability and capability to fulfill the contract.

Document Submission Details

Complete documentation as outlined in the tender must be submitted electronically via the official GEM portal. All required documents should be in PDF format to ensure compatibility and maintain the integrity of the submitted information. The submission must include technical proposals, financial documents, and compliance certificates.

Special Provisions

This tender also reserves special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to promote local manufacturing. Entities qualifying as MSEs are encouraged to apply and may benefit from certain concessions that enhance their ability to compete in this high-value procurement.

Evaluation Process

The evaluation of bids will follow a detailed two-stage process. Initial scrutiny will assess the compliance of documentation and adherence to technical specifications. Following this, bids will be evaluated on price competitiveness and overall value proposition, particularly concerning the features and specifications offered by the bidders.

Delivery Locations

Contractors will be expected to deliver the systems to designated naval bases and operational units specified in the finalized contract agreements.

Contact Information

For any inquiries related to this tender, bidders may refer to the official contact points within the Department of Defence Production.