Tender Title: Purchase of Water Cooler Compressors
Tender Reference Number: GEM/2025/B/6136094
Issuing Authority: Department of Defence Production, Ministry of Defence
The Department of Defence Production invites bids for the purchase of water cooler compressors to meet the operational requirements of various departments. This tender encompasses the procurement of specialized compressors, notably the Water Cooler Compressor Model No. KCE443HAE B-330 Volt-230, HZ-50 LRA-50 from established manufacturers such as Hitachi, Carrier, and GMCC. Additionally, rotary compressor options of 1.5 TR and 2 TR will also be considered from equivalent manufacturers.
Scope of Work and Objectives
The scope of work entails:
- Supplying a total of 42 units of water cooler compressors as specified.
- Ensuring all compressors meet the required technical specifications and quality standards.
- Delivery and installation at designated locations as determined by the Department of Defence Production.
The primary objective is to enhance operational efficiency across defense facilities with reliable cooling systems that adhere to established quality norms.
Eligibility Criteria
To be eligible to participate in this tender, bidders must:
- Be a registered entity with valid certifications.
- Have a proven record of supplying similar products to government or private entities.
- Meet any additional technical and financial prerequisites stated in the tender documents.
Technical Requirements
Bidders are required to adhere to the outlined technical specifications for compressors, which include but are not limited to:
- Model specifications as per the listed brands (Hitachi, Carrier, GMCC)
- Compliance with energy efficiency standards.
- Product warranty and after-sales service provisions.
Financial Requirements
Bidders must submit financial documents demonstrating capability to fulfill the tender requirements. This includes:
- Submission of an Earnest Money Deposit (EMD) as defined in the tender.
- Evidence of financial stability, including bank statements for the last two years.
Document Submission Details
Bidders must submit their proposals electronically through the designated tendering platform. The required documents include:
- Technical proposal detailing compliance with specifications.
- Financial proposal including all cost components.
- Relevant certificates and registrations.
All submissions must be formatted in accordance with the guidelines specified by the Department of Defence Production.
Special Provisions
The tender supports initiatives for Micro, Small, and Medium Enterprises (MSEs) and startups. This includes provisions that encourage MSE participation in government procurements, potential benefits include:
- Relaxation of eligibility criteria.
- Potential for reserved contracts for eligible MSEs.
Evaluation Process
The evaluation will be conducted on both technical and financial grounds. Proposals will be assessed based on compliance with specifications, proofs of performance, and overall cost-effectiveness. The Ministry of Defence reserves the right to negotiate terms for the best outcomes.
Delivery Locations
Delivery shall occur at locations specified by the Department of Defence Production once the bid is accepted. All details will be communicated to the successful bidders during the contract finalization process.
Contact Information
For any queries related to this tender, potential bidders should refer to the official contact details provided in the tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements for participating in the tender include being a registered entity and fulfilling previous supply records to government or private sectors. Bidders should carry valid certifications, meet technical specifications stated in the tender, and submit the necessary financial paperwork.
Bidders must provide relevant certificates which validate their business registration, compliance with emission standards, and any specified product quality certifications. This may include ISO certifications or equivalent benchmarks that demonstrate the ability to deliver the required compressors.
To participate in the tender, bidders must complete the registration process on the designated electronic bidding platform. This involves creating an account, submitting necessary business details, and uploading required documentation, including certificates and identification proofs, as per the guidelines provided in the tender announcement.
The payment terms for this tender typically include an initial advance payment upon order confirmation, with the remainder payable upon successful delivery and installation of compressors. Additionally, bidders will need to fulfill performance security requirements usually in the form of bank guarantees to ensure compliance with the contract terms.
Yes, the tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, providing relaxed eligibility criteria and potential reserved contracts to promote inclusivity. Compliance with ‘Make in India’ policies is encouraged, ensuring local content in procurement when possible.
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