Department of Defence Production Tender by Armoured Vehicles Nigam Limited (GEM/2025/B/6173525)
SCANNER - LB 382C,ROTARY ENCODER - ERN 1381-512,ENCODER ERN 480 2500 PPR,INCREMENTAL ROTARY ENCODER
Tender Timeline
Title: 9 TYPES OF ELECTRONIC SPARES
Reference Number: GEM/2025/B/6173525
Issuing Authority: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure nine distinct types of electronic spares essential for various defense applications. The items required include SCANNER - LB 382C, ROTARY ENCODER - ERN 1381-512, ENCODER ERN 480 2500 PPR, and INCREMENTAL ROTARY ENCODER ERN 1387-2048 among others. The successful bidder will ensure the delivery of high-quality electronic components that meet the stringent operational demands of the defense sector.
Eligibility Criteria
To be eligible for participating in this tender, bidders must comply with the overarching regulations set forth by the Ministry of Defence. Entities must be registered and authorized to supply electronic spares, demonstrating previous experience in government contracts or defense supplies. All bidders must also be tax compliant and hold necessary certifications relevant to the electronic components being procured.
Technical Requirements
Bidders are required to provide detailed specifications and technical documentation of the electronic spares listed. This includes making sure that the spares conform to international quality standards and defense specifications. Each item must come with a warranty, and products must be traceable, ensuring accountability and quality assurance throughout the delivery process.
Financial Requirements
Bidders will need to submit a detailed financial proposal including pricing for the total quantity of each item. The financial proposal should reflect competitive pricing while taking into account quality and service capacity. Additionally, bidders must include an Earnest Money Deposit (EMD), the specifics of which will be detailed in the full tender documentation.
Document Submission Details
Bidders are required to submit all necessary documentation electronically through the designated procurement platform. This includes technical specifications, financial proposals, and any required certifications. Complete submissions must adhere to the guidelines provided in the tender documents to ensure acceptance and evaluation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers benefits aimed at enhancing competitive advantage. Startups also have provisions that allow for ease of entry into this sector, promoting innovations in electronic manufacturing and support.
Evaluation Process
The tender evaluation will be conducted based on predefined criteria, emphasizing both technical capability and financial proposals. The evaluation aims to select bidders who offer the most advantageous combination of pricing and technical specifications. All submissions are assessed thoroughly to maintain transparency and fairness throughout the selection process.
Delivery Locations
Successful bidders will be responsible for delivering the ordered electronic spares to designated locations specified in the contract. The locations will typically encompass various defense procurement hubs and facilities to ensure efficient distribution and operational readiness.
Contact Information
For further clarifications regarding this tender, bidders are encouraged to reach out directly to the Department of Defence Production. Complete contact details will be available in the full tender documentation.
By participating in this tender, bidders will contribute to the robust supply chain necessary for maintaining defense capabilities while adhering to the highest standards of quality and service.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity that is authorized to supply electronic spares, particularly in defense applications. Bidders must also demonstrate prior experience with government contracts, have necessary certifications, and show compliance with tax obligations. It’s essential to provide documentation that validates these criteria.
The technical specifications require all electronic spares to conform to relevant international quality standards and defense specifications. Bidders must submit detailed product descriptions, including functionality, operational parameters, and any warranties. Documentation proving compliance with defense industry standards is crucial for evaluation.
An Earnest Money Deposit (EMD) is mandatory for all bidders; specific details, such as the amount and submission process, will be outlined in the tender documentation. The EMD serves to demonstrate the bidder’s commitment and seriousness regarding their bid. It will be forfeited if the bidder withdraws after bid submission or fails to execute the contract upon award.
All bids must be submitted electronically via the designated online procurement platform. Bidders need to ensure that all required documentation, including technical proposals and financial quotes, are uploaded correctly within the specified submission guidelines. Failure to comply with submission methods may lead to disqualification.
This tender offers several benefits for Micro, Small, and Medium Enterprises (MSEs), promoting inclusivity within the defense supply chain. Provisions for startups are designed to facilitate easier access and encourage innovative solutions in electronic manufacturing and procurement. This initiative aligns with broader objectives like the “Make in India” policy aimed at enhancing local production and procurement capabilities.
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