Tender Title: IR Heating System Assembly Type-II with Gold Plated Reflector
Reference Number: 37ab6c69
Issuing Authority/Department: Ministry of Defence - Department of Defence Research & Development
The purpose of this tender is to solicit bids for the supply of IR Heating System Assembly Type-II. This assembly is characterized by a double row configuration alongside a gold-plated reflector. Key components required for this assembly include steel braided water pipes of dimensions 18 mm diameter, capable of withstanding pressures of 20 bar, with a total length of 4 meters. Additionally, bidders must provide a mounting frame assembly as part of their offerings.
Scope of Work and Objectives
The primary objective of this tender is to procure a total quantity of 13 IR Heating System Assemblies that meet stringent technical and quality standards necessary for the operational requirements of the Ministry of Defence. Suppliers are expected to deliver functional and durable heating solutions that comply with the specifications set forth in the tender documentation.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following conditions:
- Possess a valid registration as a supplier with relevant qualifications.
- Adhere to all specified technical requirements, including certification of manufacturing quality standards.
- Have a proven track record in supplying similar or equivalent products to defense or industrial clients.
Technical Requirements
Bidders must demonstrate compliance with the following technical specifications:
- Production of the IR Heating System Assembly must follow the guidelines set by government quality standards.
- Acceptance of inputs that comply with relevant national and international standards pertaining to safety and efficiency.
Financial Requirements
Bidders are expected to submit competitive financial proposals along with their technical bids. Additionally, a performance security deposit will be mandated upon award of the contract, ensuring that the supplier fulfills their obligations as per the terms of the tender.
Document Submission Details
Interested parties must ensure that all necessary documents are submitted electronically via the Tender Management System, maintaining compliance with outlined submission protocols. It is imperative to include:
- Technical specifications compliance documentation
- Financial bid proposals
- Certificates demonstrating eligibility and quality assurances
Special Provisions
This tender considers provisions for Micro and Small Enterprises (MSEs), offering potential financial benefits and incentives during the evaluation process. Startups that meet the eligibility criteria may also avail of similar advantages to encourage participation in government procurement.
Evaluation Process
Bids will undergo a thorough evaluation based on compliance with technical specifications and financial competitiveness. The selection committee will prioritize offers that align closely with the outlined requirements, presenting advantageous conditions for the ministry’s operational effectiveness.
Delivery Locations
Once awarded, the successful bidder will be responsible for delivering the products to designated locations as determined by the Ministry of Defence. Bidders should clearly outline their logistical capability in their submissions.
Contact Information
For inquiries regarding the tender, potential bidders are advised to reach out via the official communication channels outlined in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, maintaining compliance with specified technical standards, and possessing prior experience in supplying similar defense assembly products. Additionally, suppliers must be prepared to submit necessary documentation that demonstrates their capability to fulfill the contractual obligations should they be awarded the tender.
Suppliers must provide certifications that demonstrate compliance with quality standards as required under the relevant government regulations. This may include ISO certifications, along with any specific compliance documents that guarantee adherence to safety and efficiency benchmarks mandated by the Ministry of Defence.
To register and submit a bid, interested suppliers should access the Tender Management System and create an account. Following account creation, bidders can submit their proposals by adhering to specified requirements, ensuring that all necessary documentation is completed accurately and submitted within the designated timelines.
All submission documents must be provided in electronic format as outlined in the tender instructions. Typically, PDF and DOCX formats are accepted for text documents, while technical drawings or specifications should be submitted in PDF to ensure compatibility and ease of access for the evaluation committee.
Successful bidders must furnish a performance security deposit amounting to a specified percentage of the contract value upon the award. This deposit will serve as a guarantee for the fulfillment of the contract and compliance with all terms and conditions as outlined in the tender agreement. Failure to meet these requirements may result in forfeiture of the deposit.
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