Tender Title: Supply of Finger RFID Biometric Terminals and Associated Devices
Tender Reference Number: GEM/2025/B/6127665
Issuing Authority: Department of Defence Research & Development
Department: Ministry of Defence
This tender encompasses the procurement of a variety of advanced biometric devices and associated hardware to enhance security and registration processes. The scope of work includes the supply, installation, and maintenance of Finger RFID Biometric Terminals, Controller Boards, Boom Barriers, Kiosks, Scanners for registration, and Web Cameras for registration. This comprehensive solution aims to improve security measures and efficiency in user registration protocols in defense applications.
Scope of Work and Objectives
The primary objective of this tender is to procure 54 units of various biometric devices as specified, ensuring high-quality performance and reliability. The equipment is vital for enhancing operational security and facilitating efficient user identification and registration processes. The supplier should provide comprehensive support for installation, including training for staff, and options for maintenance services over the contract period.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registered as a legal entity in India.
- Proven expertise in supplying and maintaining biometric equipment.
- Financial capability to undertake contracts of this magnitude.
- Compliance with any regulatory standards applicable to biometric devices and their deployment.
Technical Requirements
Bidders should adhere to the following technical specifications:
- Finger RFID Biometric Terminals: Must support multiple authentication methods, including fingerprint and RFID.
- Controller Boards: Compatible with specified biometric devices and capable of handling required data volumes.
- Boom Barriers and Kiosks: Should be robust, weather-resistant, and designed for high traffic.
- Web Cameras and Enrolment Devices: High-resolution capability for precise identification and registration processes.
- All devices must comply with existing quality standards and compliance requirements set forth by the Ministry of Defence.
Financial Requirements
Bidders are expected to submit detailed financial proposals that include:
- Earnest Money Deposit (EMD): Specific amounts required to be provided as part of the bid submission, refundable post-bid evaluation.
- Evidence of past financial performance and stability.
- Explanation of payment terms, outlining milestones or timelines for payments linked to service delivery.
Document Submission Details
All documentation related to this tender must be submitted in a structured format including:
- Technical proposals detailing compliance with technical specifications.
- Financial proposals in the specified format.
- Required certificates proving eligibility as outlined above.
Special Provisions
The tender includes provisions encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities should highlight their status in their submissions to benefit from potential preferential treatment during the evaluation process.
Evaluation Process
The evaluation will follow a structured process focusing on both technical and financial proposals. Key considerations will include:
- Quality standards conformance,
- Financial viability and stability,
- Past performance and delivery history.
Delivery Locations
The successful bidder will be responsible for the delivery of the biometric devices to specified locations across India as designated by the Department of Defence Research & Development.
Contact Information
For further information regarding the tender, please refer to the official communications provided by the Department of Defence Research & Development, as direct contact details are not made available here.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing proven expertise in supplying biometric equipment, and demonstrating financial stability to undertake contracts of this capacity. Compliance with regulatory standards applicable to biometric devices is also essential.
Bidders must present certificates verifying their legal status as a registered vendor, documents proving technical specifications compliance, and any industry certifications relevant to the biometric technologies offered, ensuring adherence to quality standards.
The submission process involves preparing and submitting both technical and financial proposals in the specified formats. Bidders must ensure all required documents are included and submitted before the deadline. Digital submissions are encouraged for efficiency and security.
The payment terms will typically be milestone-based, where payments are linked to delivery, installation, and successful completion of all defined requirements. Bidders should clearly outline their proposed terms in the financial proposal to ensure transparency and compliance.
MSEs participating in this tender can benefit from provisions aimed at increasing their competitiveness. This includes potential price evaluation considerations, relaxed eligibility criteria, and possibly expedited evaluations to support local entrepreneurship as encouraged by the ‘Make in India’ initiative.
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