Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6097499)
Laser power meter with photo-diode sensor as per specification no. HEMRL/INST/IR/2025/02
Tender Timeline
Tender Title and Reference Number
Tender Title: Supply of Laser Power Meter with Photo-Diode Sensor
Reference Number: GEM/2025/B/6097499
Issuing Authority/Department
Issuing Authority: Department of Defence Research & Development
Ministry: Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure Laser Power Meters featuring advanced photo-diode sensors based on the specifications detailed in HEMRL/INST/IR/2025/02. The objective is to enhance the measurement capabilities of the Department of Defence Research & Development, assisting in the accurate assessment of laser power levels for various applications. Two units of the specified equipment are required under this tender.
Eligibility Criteria
Eligible bidders must meet the following criteria to participate in this tender:
- Hold a valid registration as a supplier or manufacturer of scientific instruments.
- Have experience in supplying similar equipment to governmental or recognized institutions.
- Demonstration of financial capability to fulfill the procurement requirements.
Technical Requirements
Bidders must provide equipment that fulfills the following technical specifications:
- Compatibility with operational protocols established in the department.
- Sensor sensitivity within specified limits outlined in the provided document.
- Robust design to withstand varying environmental conditions.
- Compliance with relevant quality standards and certifications.
Financial Requirements
Bidders are expected to submit a detailed financial proposal, including costs of the units and associated shipping fees. All pricing should comply with the stipulated budgetary constraints of the procurement guidelines.
Document Submission Details
Interested bidders must submit the following documents:
- Company registration and relevant certifications.
- Detailed technical proposal aligning with the specifications mentioned.
- Financial documents supporting the price proposal.
Documents should be submitted in the specified format as outlined in the tender documents, ensuring clarity and completeness.
Special Provisions
The tender has considerations for Micro, Small, and Medium Enterprises (MSEs) and may contain provisions that support startups under the government initiative to foster innovation and local manufacturing. Bidders are encouraged to indicate their eligibility to avail of these benefits.
Evaluation Process
Bids will be assessed based on:
- Compliance with the technical specifications.
- Financial competitiveness and overall value offered.
- Bidders' past performance and reliability history in similar contracts.
The evaluation will take place post-submission, and shortlisted bidders may be called in for further discussions.
Delivery Locations
The product delivery is anticipated at designated locations as per the requirement of the Department of Defence Research & Development. Specific addresses will be communicated upon award of contract.
Contact Information
For inquiries regarding this tender, interested parties may reach out through the official department contact channels as mentioned in their published notices.
In summary, this tender presents an opportunity for qualified suppliers to contribute to the developmental activities within the Ministry of Defence by providing critical measurement tools that enhance operational efficacy and accuracy.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Frequently Asked Questions
The eligibility requirements for bidders include possessing valid registrations as suppliers of scientific instruments, demonstrating previous experience in delivering similar equipment to governmental organizations, and exhibiting financial stability to meet the tender’s demands. Suppliers must ensure compliance with all stipulated regulations in the tender documents.
Bidders must provide several essential certificates, including a valid company registration certificate, quality assurance certifications demonstrating compliance with international standards, and any specific certifications related to the Laser Power Meter being proposed, as stated in the tender guidelines.
To participate in the tender, suppliers need to undergo a registration process through the official procurement portal. Registration typically involves submitting necessary company documentation, completing the required forms, and adhering to the specified formats for document uploads as outlined in the tender notice.
The accepted document formats for tender submission commonly include PDF for official documents, Excel or Word formats for financial proposals, and any vendor-specific templates provided within the tender documentation. It is crucial for bidders to follow the outlined submission formats to ensure compliance and avoid disqualification.
The performance security requirements for this tender stipulate that successful bidders will need to provide a security deposit as a guarantee for fulfillment of the contract terms. This performance bond is usually calculated as a percentage of the total contract value and serves to protect the interests of the department should there be any significant lapses in execution.
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