Department of Defence Research & Development Tender by Defence Research And Development Organisation (drdo) (GEM/2025/B/6107837)
G7005-60061 Filament, high temperature EI for GCMS,RMSH-2 Big Universal Trap, 1 8 inch fttgs Helium
Tender Timeline
Tender Title: Spare Parts of GCMS
Tender Reference Number: GEM/2025/B/6107837
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality spare parts for Gas Chromatography Mass Spectrometry (GCMS) systems. This will entail the supply of specific components required for optimal functioning of GCMS equipment. The spare parts include high-temperature filaments, universal traps, and other essential components that support the precision and efficiency of scientific measurements and analyses.
The components aimed for procurement under this tender include:
- G7005-60061 Filament, high temperature EI for GCMS
- RMSH-2 Big Universal Trap, 1/8 inch fittings for Helium
- 19091S-433 HP-5MS Column, 30 meters, 0.25mm, 0.25um
- 5190-2295 Liner, UI, Universal, low pressure drop
- G3870-60301 Transfer Line Braze Assembly
The total quantity of spare parts required is 7. Suppliers are expected to adhere to rigorous standards to ensure the functionality and reliability of the GCMS systems used for diverse applications in defence research.
Eligibility Criteria
To be eligible for this tender, suppliers must meet the following criteria:
- Be a registered entity with relevant certifications.
- Have a proven track record in supplying similar spare parts or equipment within the scientific research sector.
- Demonstrate capacity to meet technical and financial specifications outlined in the tender documentation.
Technical Requirements
Suppliers should ensure that all components meet the specified technical standards and conform to the required quality benchmarks for GCMS spare parts. Detailed specifications for each item are included in the tender documents, emphasizing the necessity for reliability and sustainability of supplied components.
Financial Requirements
Participants must submit a comprehensive financial proposal in accordance with the specified formats. The pricing should be competitive and justify the quality of products offered. Financial stability, including the provision of any necessary performance security and Earnest Money Deposit (EMD), is required to secure bid consideration.
Document Submission Details
All required documents must be submitted electronically through the designated portal. Bidders are advised to ensure that all submissions are formatted correctly and submitted by the specific deadlines stipulated in the tender documentation.
Special Provisions
The tender recognizes the importance of supporting Micro, Small, and Medium Enterprises (MSEs) and Startups. Benefits include potential exemptions from certain eligibility conditions and additional evaluation support aimed at promoting equitable participation in government procurement processes.
Evaluation Process
The evaluation of bids will be performed based on predetermined criteria, including:
- Compliance with technical specifications.
- Financial viability and pricing competitiveness.
- Delivery timelines and logistics capabilities.
Bidder responses will be assessed through a systematic evaluation matrix to ensure transparency and fairness in selecting the successful supplier.
Delivery Locations
The delivery of the procured parts will be directed to specified locations as determined by the Department of Defence Research & Development. Specific details regarding logistics will be communicated to the successful bidder.
Contact Information
For any inquiries regarding this tender, suppliers are encouraged to reach out through the official communication channels established by the Department of Defence Research & Development.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsFrequently Asked Questions
The eligibility requirements for this tender necessitate that suppliers must be registered entities with the ability to provide adequate documentation showcasing their experience in delivering similar spare parts. Suppliers must demonstrate compliance with technical specifications, financial responsibility, and ability to execute the required services effectively. Additionally, previous successful contracts in delivering scientific equipment will be beneficial for qualification.
To qualify for participation in this tender, suppliers must provide appropriate certificates that affirm compliance with industry standards, including quality management certifications (e.g., ISO 9001), relevant safety standards, and technical certificates verifying the compatibility of the spare parts with GCMS systems. These certifications help ensure that all supplied items meet essential quality and safety metrics.
The registration process involves creating an account on the electronic tender submission portal designated by the Department of Defence Research & Development. Interested suppliers are required to provide detailed company information and relevant documentation asserting their proficiency and standing in the market. Failure to complete registration may result in disqualification from the tender submission process.
Documents submitted as part of the tender response must adhere to the specified accepted document formats prescribed by the Department. Common formats include PDF for documentation and Excel for financial proposals. Bidders must ensure all files are properly labeled and organized to facilitate smoother evaluation procedures.
The payment terms will vary based on the mutually agreed contract stipulations post-award. Typically, suppliers may expect structured payments based on delivery milestones or completion of services. Suppliers should be prepared to negotiate payment terms while ensuring alignment with project deliverables and financial stability to leverage service quality assurance through any advance payments or deposits required.
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