Department of Earth Sciences Tender by National Institute Of Ocean Technology (niot) (GEM/2025/B/6125799)
60 kVA UPS 3 and 3 Phase 6 Pulse 415 V Hipulse U Vertiv Make with 0 point 9 PF,12V 200 AH SMF Batte
Tender Timeline
Tender Title: 60 KVA UPS along with 200 AH Battery Bank under buyback mode
Tender Reference Number: GEM/2025/B/6125799
Issuing Authority/Department: Ministry of Earth Sciences, Department of Earth Sciences
Scope of Work and Objectives
The objective of this tender is to procure 60 KVA UPS systems alongside a 200 AH Battery Bank under a buyback mode. The tender encompasses the supply of high-efficiency UPS systems that are capable of delivering uninterrupted power, tailored for utilization in critical energy setups. The tender aims to enhance power reliability and efficiency in operations within the domain overseen by the Ministry of Earth Sciences. Specifically, the procurement includes 38 units of industries leading 60 kVA UPS, designed for three-phase operations with a 0.9 power factor, supporting the digital infrastructure of Earth Sciences.
Eligibility Criteria
To be considered eligible for this tender, bidders must meet the following criteria:
- Full registration as a legal entity with the appropriate regulatory authorities.
- Adequate experience in the supply and installation of UPS systems and battery banks.
- Available certification proving compliance with relevant industry standards.
Technical Requirements
Bidders should provide 60 kVA UPS systems manufactured by Vertiv that meet the following specifications:
- Must feature a 3-phase input with a 6 Pulse design.
- Equipped with a 12V 200 AH SMF battery with a minimum warranty period of 3 years.
- Include necessary interlinking cables made of uninyvin material.
- Packaged with a robust painted steel rack, designed to securely house 34 of the 200 AH batteries.
Financial Requirements
Bidders must demonstrate financial soundness, evidenced through the submission of financial statements for the past three years, ensuring that they can fulfill the Financial commitments of this contract. Additional financial documentation may be required as stipulated in the detailed bidding instructions.
Document Submission Details
Potential bidders are required to submit bids electronically via the relevant government procurement platform, ensuring the necessary documents are included as per the eligibility checklist. All submissions must comply with the format guidelines specified in the tender documents.
Special Provisions
Bids from Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged under this tender to foster growth in these sectors. Specific provisions or incentives will be provided to eligible enterprises to enhance their participation in government procurements.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical requirements.
- Financial feasibility including cost competitiveness.
- Experience and capability assessments.
Final selection will occur after a comprehensive review, ensuring procurement efficiency and accountability.
Delivery Locations
The UPS systems along with the 200 AH battery bank are to be delivered to designated locations specified in the tender documentation.
Contact Information
For further clarification regarding the tender documents, prospective bidders may reach out to the Ministry of Earth Sciences. Specific contact details are provided within the official tender documentation for queries related to submissions and specifications.
Additional Information
Bidders are encouraged to familiarize themselves with the entire tender documentation to understand all foreseen requirements while preparing their submissions. Moreover, compliance with quality and performance standards set in the buyback mode arrangements is mandatory.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating previous experience in supplying UPS systems, and holding valid certifications that confirm adherence to industry standards. Bidders must prove financial stability through submission of financial statements from previous years.
Participants must provide certificates such as ISO 9001 (quality management), and any relevant safety compliance certifications. Additionally, bidders are typically required to demonstrate adherence to local regulations related to electrical and electronic goods to meet the compliance criteria.
Bidders must register on the designated e-procurement portal, completing all required fields and providing necessary documents that demonstrate eligibility. Once registered, vendors can access tender details, bid forms, and submission guidelines.
Submissions should typically be made in formats such as PDF and DOCX. Bidders must refer to the submission guidelines detailed in the tender document for specific formatting requirements and ensure that all documents are legible and properly formatted.
Payment terms usually require an initial deposit, followed by milestone payments tied to project delivery stages. Complete specifics will be outlined in the contract documentation following the evaluation and award process, ensuring funds are released upon satisfactory delivery of goods as per agreed terms and specifications.
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