Tender Title: Procurement of Cotton Fabric Based Passport Cover Material
Reference Number: 264e49ab2
Issuing Authority/Department: Department of Economic Affairs, Ministry of Finance

Scope of Work and Objectives

The primary objective of this tender is the procurement of cotton fabric based passport cover materials, totaling 1,300,000 sheets. The successful bidder will be responsible for ensuring that the materials meet established quality standards while delivering the required quantity within the specified timelines. This tender aims to enhance the production of passport covers, aligning with the government's initiative to improve documentation and facilitate smooth travel for citizens.

Eligibility Criteria

To participate in this bid, bidders must meet specific eligibility requirements. This includes, but is not limited to, being a registered entity under relevant regulatory frameworks. The bidders should provide evidence of their capacity to fulfill the order's requirements, including previous experience in similar procurements and maintaining the necessary certifications as prescribed by the relevant authorities.

Technical Requirements

Bidders must deliver passport cover materials using high-quality cotton fabric. The technical specifications will encompass specific requirements for the fabric's durability, texture, and compliance with government standards. It is crucial for the submitted samples to align with these criteria to qualify for consideration.

Financial Requirements

In addition to meeting the eligibility criteria, financial transparency is mandatory. Bidders may be required to submit proof of financial stability, evidence of completed past projects, and a breakdown of costs related to this procurement to ensure reasonable and competitive pricing.

Document Submission Details

Bidders need to submit their proposals and requisite documents through the defined submission process outlined in the tender. All essential documents should be in the accepted formats to ensure a seamless evaluation process. Specific guidelines regarding submission formats and required documentation will be clarified within the tender documentation.

Special Provisions

The tender remains inclusive of special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in national procurement activities. This initiative effectively promotes local vendors, supporting government goals of strengthening the local economy while adhering to 'Make in India' policies.

Evaluation Process

The evaluation process will involve a meticulous review of the submissions based on several criteria, including compliance with technical specifications, financial prudence, and the proposed timeline for delivery. Bidders will be assessed qualitatively and quantitatively to ensure that the best vendor is selected based on performance metrics.

Delivery Locations

Successful bidders will be responsible for delivering the cotton fabric passport cover materials to pre-designated locations as specified in the tender documents. This will ensure that the materials are available for immediate use by the issuing authorities.

Contact Information

Bidders should reach out via the official tender platform for any queries regarding this tender. However, no direct contact information has been provided in the documentation, emphasizing the use of official channels for communication.

Conclusion

This tender presents a significant opportunity for suppliers capable of delivering high-quality cotton fabric materials. It caters specifically to support government operations related to passport processing, fostering transparency and competence in supplier engagement.