Tender Title: Spares for Auto Vehicles
Tender Reference Number: GEM/2025/B/6150233
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers
Scope of Work and Objectives
The tender for Spares for Auto Vehicles aims to procure critical spare parts necessary for the maintenance and smooth operation of various automotive vehicles operated by the Department of Fertilizers. The objective of this tender is to ensure an uninterrupted supply of high-quality automotive spares that meet the technical specifications defined in the tender documents. The successful bidder will play a vital role in supporting the fleet operations within the department and enhancing efficiency in vehicle management.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility criteria outlined as follows:
- Registration as a company or firm specializing in the provision of automotive spares.
- Valid trade licenses as per local regulations.
- Evidence of similar past experience in supplying automotive parts to governmental or private organizations.
- Compliance with minimum financial turnover requirements, as specified in the definitive tender documents.
- Adherence to quality certification standards.
Technical Requirements
Bidders are required to supply a variety of spare parts categorized under the tender. Each item must meet quality standards and specifications as outlined in the Bill of Quantities (BoQ). All products supplied must comply with industry standards and safety regulations:
- Specifications for each spare part will be mentioned in the BoQ.
- Certificates of quality and compliance to be provided with the submission.
Financial Requirements
Bidders must demonstrate financial stability through requisite documents such as:
- Recent financial statements that reflect capability to handle the payment terms.
- Pricing must be competitive yet reflective of the quality provided. Information regarding any applicable taxes and delivery costs should be clearly stated.
Document Submission Details
All required documents such as eligibility proofs, technical quality certifications, and financial statements must be submitted online via the designated e-tendering platform. The submission process requires bidders to ensure all documents are accurate and complete to enable smooth processing.
Special Provisions
- Benefits for Micro, Small, and Medium Enterprises (MSEs) apply as per government regulations, encouraging participation from smaller entities.
- Provisions for startups are available, facilitating their participation and support.
Evaluation Process
The evaluation of bids will be conducted based on the following considerations:
- Compliance with technical specifications as per BoQ.
- Price evaluations reflecting the total cost.
- Past performance and references from previous contracts.
- Bidder’s financial health and capability to fulfill the order.
Delivery Locations
The successful bidder will be required to deliver the spares to designated locations as specified by the Department of Fertilizers. Delivery requirements may include specific timelines and packaging standards to ensure product integrity during transport.
Contact Information
For any inquiries related to this tender, bidders can reach out to the Department of Fertilizers through the specified communication channels listed on the tender portal. Clear communication is encouraged to address any concerns before the submission deadline.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of supplying automotive spare parts. Bidders must possess valid trade licenses and demonstrate prior experience supplying similar items to governmental or private entities. A minimum financial turnover, as specified, should also be evidenced through financial statements or similar documents.
Bidders are required to submit quality certification documents that verify the standards of automotive spares as per the specifications in the BoQ. Compliance with local and international quality standards is mandatory, and any relevant testing certifications should also be included to support compliance and quality assurance.
Documents should be submitted in PDF or JPEG formats ensuring they are clear and legible. The tender guidelines specify that electronic submissions via the e-tendering platform should be completed to facilitate efficient processing. It is important to ensure all documents are accurate prior to submission to avoid disqualifications.
The evaluation and selection process involves reviewing bids based on specified criteria such as compliance with technical requirements, financial competitiveness, and previous performance records. Bids will be assessed for their capacity to meet proposals thoroughly, and additional weightage may be given to MSEs and startups to promote inclusivity.
MSEs participating in this tender can leverage benefits outlined by the government, which may include price preferences during evaluations and assistance through simplified processes. These provisions are aimed at enhancing participation and competitive advantage for smaller enterprises in government tenders.
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