Tender Timeline
Tender Title: Procurement of Spare Items of HVAC System Installed at HURL Sindri Plant
Reference Number: GEM/2025/B/6142200
Issuing Authority: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The Procurement of spare items of HVAC system installed at HURL Sindri plant aims to ensure the smooth operation of HVAC systems within the facility, enhancing efficiency and operational reliability. The tender encompasses the procurement of various spare parts that are deemed crucial for the maintenance of HVAC operations at the Hindustan Urvarak & Rasayan Limited (HURL) Sindri plant.
Scope of Work and Objectives
The key objective of this tender is to acquire a range of spare items necessary for the upkeep and optimal performance of the HVAC system at the HURL Sindri plant. The successful tenderer will be responsible for supplying the required items in compliance with the technical specifications and quality standards outlined in the tender documents.
Eligibility Criteria
To qualify for participation in this tender, bidders must satisfy several eligibility criteria, which include registration as a legal entity, possession of relevant experience in supplying HVAC components, and compliance with industry standards. Documentation showcasing past experience and performance may be required to validate eligibility.
Technical Requirements
The technical requirements for the spare items are explicitly mentioned in the document and include quality standards, compatibility specifications, and detailed descriptions of each spare part. Suppliers should ensure that all items provided meet the standards required for efficient HVAC operations.
Financial Requirements
Bidders must adhere to specified financial requirements, which may involve providing substantial bids that reflect the total cost of procurement. Details regarding payment terms and potential deposit amounts will be accessible within the tender documentation.
Document Submission Details
Bidders are required to submit their proposals electronically through the tender submission portal. All necessary documents, including proof of eligibility, technical specifications, and financial quotations, must be included in the submission to qualify for evaluation. The submission must follow the required formats and comply with the documentation guidelines provided.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from provisions outlined by the government to encourage their participation. These benefits may include relaxed eligibility parameters or special incentives for MSEs that fulfill the criteria mentioned under the 'Make in India' initiative.
Evaluation Process
The evaluation of tenders will be conducted in a structured and transparent manner based on predefined criteria, which may include technical capability, delivery timelines, cost-effectiveness, and compliance with various standards. Successful bidders will receive notification about the outcome of the evaluation process.
Delivery Locations
The final delivery location for the procured spare items will be the HURL Sindri plant. Timeliness and adherence to the stipulated delivery schedules will be paramount to ensure uninterrupted operations at the facility.
Contact Information
For inquiries regarding the tender, bidders can reach out via the official email address provided in the tender document for further clarification. Ensure that all queries are addressed promptly to facilitate a seamless submission process.
This tender presents an opportunity for qualified bidders to contribute to a critical component of the operational infrastructure at the HURL Sindri plant, ensuring the reliable operation of HVAC systems required for sustained productivity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying HVAC system components. Bidders must demonstrate experience in the procurement of similar items and comply with industry standards. Registrations must be valid, and appropriate documentation should be provided.
To participate successfully, bidders must submit certificates demonstrating compliance with technical specifications relevant to the HVAC systems. Quality certifications and proof of past performance may also be required to validate the capacity to meet the tender’s demands.
Interested bidders should complete the registration process on the official procurement portal. This process generally includes submitting necessary company details, financial records, and certifications to ensure eligibility for participating in the tender.
All submitted documents should be in PDF or Word formats unless otherwise specified in the tender documentation. It is crucial to comply with these requirements to ensure that proposals are processed efficiently.
The payment terms will be specified in the tender documents, typically outlining the processes for delivering products, approving invoices, and settling payments within a stipulated timeframe following successful delivery and acceptance of supplied items.
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