Tender Timeline
Tender Title: GEM/2025/B/6115181
Reference Number: GEM/2025/B/6115181
Issuing Authority: Department of Fertilizers, Ministry of Chemicals and Fertilizers
Scope of Work and Objectives
This tender invites bids for the Motor Insurance Service for four-wheel vehicles with various engine capacities ranging from 0 to above 2500 CC. The scope of work includes providing comprehensive insurance coverage that meets the evolving needs of the Department of Fertilizers. The objective is to secure a reliable insurance service that protects government assets efficiently while ensuring compliance with all relevant regulations.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a registered insurance provider with valid licenses and certifications.
- Demonstrate a minimum of five years of experience in motor insurance services.
- Possess a strong financial standing, demonstrated through previous year audits and bank statements.
- Meet any additional requirements set forth by the Department of Fertilizers.
Technical Requirements
Bidders are required to provide:
- Detailed insurance policy covering all facets stipulated in the tender, including but not limited to third-party liability, theft, fire, and natural disasters.
- A defined process for claims handling and customer support services.
- Compliance with all existing insurance regulations and norms as laid out by the governing authorities.
Financial Requirements
The selected bidders will be expected to provide a Performance Security Guarantee amounting to a certain percentage of the total bid value to ensure service fulfillment. Payment terms will be discussed post-award, detailing how and when payments will be released based on service milestones.
Document Submission Details
Interested parties must submit their bids electronically via the specified online portal. All required documents must be in PDF format unless stated otherwise. Bids must be comprehensive and include:
- Technical proposal
- Financial proposal
- Required certificates including relevant registrations and compliance attestations.
Special Provisions
The tender supports the participation of Micro, Small, and Medium Enterprises (MSEs). Provisions for startups are also in place, aligning with the government’s push for fostering entrepreneurship. Vendors are encouraged to utilize local resources and labor, adhering to the 'Make in India' policy.
Evaluation Process
Submissions will undergo a detailed evaluation encompassing technical and financial assessments. The evaluation committee will prioritize compliance with the technical specifications, quality standards, and the overall value of bids. The results of the evaluation will be communicated promptly to all bidders.
Delivery Locations
The delivery locations will be across various offices under the Department of Fertilizers. Specific site addresses will be provided once the contract is awarded.
Contact Information
For further queries, bidders may contact the designated email mgr-contract@fagmil.nic.in. Additional information will be provided as per requests, ensuring a transparent communication channel.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered insurance provider with valid licenses and necessary certifications. Bidders must have a minimum of five years of experience in motor insurance services and demonstrate strong financial viability through previous year audits and bank statements. Additionally, all participating entities must comply with the regulations set by the Department of Fertilizers.
Bidders are required to submit several essential documents, including a technical proposal detailing the insurance policy, a financial proposal outlining pricing, and proof of registration and valid certifications. All submissions should be made electronically in PDF format to ensure easy review and compliance with submission guidelines.
For the tender, an Earnest Money Deposit (EMD) is a financial guarantee that bidders must provide with their submissions. The specifics regarding the EMD amount and payment methods will be outlined in the tender documents. It is essential to include this amount to demonstrate commitment and seriousness in the bidding process.
The evaluation process for tender submissions is structured into a two-tier system: technical and financial assessments. Initial reviews will focus on technical compliance regarding specifications and quality standards. Following this, financial proposals will be analyzed for cost-effectiveness and overall value, ensuring a fair selection process based on compliance and competitiveness.
This tender includes specific provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Benefits may include relaxation in qualification criteria and support during the bidding process. The commitment to fostering local entrepreneurship aligns with national policies, enabling fair and equitable opportunities for MSEs and startups while ensuring compliance with relevant procurement rules.
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