Department of Financial Services Tender by State Bank Of India (sbi) (GEM/2025/B/6159744)
Display,PTZ Camera,Cable Cubby,Switcher,Wireless Presentation,Mini-PC,Microphones,Audio Processor,A
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Tender Title: Audio Video System
Tender Reference Number: GEM/2025/B/6159744
Issuing Authority: Department of Financial Services, Ministry of Finance
The Audio Video System tender aims to procure an array of technologically advanced audio and video equipment to enhance communication and presentation capabilities within the department. The scope of the work includes the supply, installation, and configuration of various audio visual systems, including but not limited to Display Units, PTZ Cameras, Cable Cubby setups, Switchers, Wireless Presentation systems, Mini-PCs, Microphones, Audio Processors, Amplifiers, Loudspeakers, Controllers, Touch Panels, PDU with control functionality, POE Switches, LAN WAN Load Balancers, Wireless Access Points, Equipment Racks, and necessary Cables and Connectors.
Objectives
The primary objectives of this tender are to:
- Provide high-quality audio and video technology to support departmental events and meetings.
- Ensure the equipment is delivered and installed efficiently to minimize downtime.
- Ensure compliance with industry standards for audiovisual equipment quality and performance.
Eligibility Criteria
Participating vendors must meet specific eligibility criteria, which include being a registered entity with a valid GST registration, and having relevant experience in supplying and installing audio video systems. Interested bidders should also provide proof of capability to manage and execute the scope within set timelines.
Technical Requirements
The tender requests compliance with specific technical specifications encompassing the performance and quality standards for the audio visual equipment. Vendors must be able to demonstrate equipment functionality with all necessary certifications attesting to quality and safety standards.
Financial Requirements
Vendors need to prepare a financial proposal that clearly outlines:
- The total bid amount.
- Breakdown of costs for each component, installation, and ongoing maintenance, if applicable.
- Any applicable taxes.
Document Submission Details
All tender submissions must include completed technical and financial bid documents. It is crucial to adhere to the required formats specified in the tendering documents.
Special Provisions
This tender welcomes applications from Micro, Small, and Medium Enterprises (MSEs) and provides provisions for startups which may include relaxed eligibility criteria or additional evaluation points.
Evaluation Process
The evaluation of bids will be based on a combination of technical soundness and financial viability. Bids will be assessed on quality, compliance with the given specifications, and overall cost-effectiveness.
Delivery Locations
The delivery and installation of the equipment are to be conducted at the designated departmental locations as specified in the official documents.
Contact Information
For more information regarding the tender, a point of contact from the Department of Financial Services is available. Further details may be provided through the official channels linked to the tender document.
This tender is an excellent opportunity for vendors specializing in audio and video technology to work with a national governmental body, contributing to improved communication infrastructures.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid Goods and Services Tax (GST) registration, and demonstrating relevant experience in supplying and installing audio and visual equipment. Additionally, prospective bidders should have a proven track record of managing similar projects within the public or private sector.
Vendors are required to submit various certificates to confirm compliance with industry standards. This includes technical specifications certifications, quality compliance certificates, and safety standards tests for the audio visual equipment being offered. Providing these certifications not only supports the credibility of the submission but aligns with procurement regulations.
The registration process involves submitting an expression of interest along with supporting documents to verify business legitimacy. Vendors must create a profile on the tendering portal if applicable. Subsequent submissions require filling out specified forms in the proper formats outlined in the tender documentation.
Bidders must adhere to the payment terms, which typically include an advance payment upon contract signing, followed by milestone payments based on delivery and installation phases. Performance security is generally required, and typically includes a financial instrument worth a percentage of the total contract value to ensure project completion.
The evaluation and selection process takes place in phases, focusing predominantly on both the technical and financial aspects of the submissions. Each bid will be scored based on compliance with the technical specifications, performance capabilities, and cost efficiency. Successful bidders will be notified through the official communication channels following the evaluation phase.
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