Tender Timeline
Tender Title: Fully Automated Flash Freeze for Biobanking Specimens with Standardized Protocols and QA Docus
Tender Reference Number: GEM/2025/B/6026298
Issuing Authority/Department
The tender is issued by the Department of Health and Family Welfare, under the Ministry of Health and Family Welfare. This department plays a vital role in ensuring health standards and protocols are met for various health-related procurement items.
Scope of Work and Objectives
The aim of this tender is to procure a Fully Automated Flash Freeze system capable of efficiently freezing biobanking specimens while adhering to standardized protocols. This advanced system is crucial for preserving samples for future research and analysis. The objectives include:
- Ensuring the preservation of biological specimens' quality and integrity.
- Facilitating streamlined operations in biobanking processes.
- Incorporating quality assurance documentation that meets regulatory requirements.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Bidders must be registered entities capable of providing the specified equipment and maintaining necessary compliance with health and safety regulations.
- The company must possess a proven track record in delivering similar equipment or services successfully.
- Bidders should provide documentation demonstrating technical and financial capabilities to meet the demands of this procurement.
Technical Requirements
The technical specifications for the equipment must include, but are not limited to:
- High automation level for efficiency and precision.
- Capability to meet standardized protocols suitable for biobanking.
- Integrated QA documentation to ensure compliance and quality assurance throughout the specimen preservation process.
Financial Requirements
Bidders must demonstrate the financial ability to fulfill the contract, including:
- A stable financial history or suitable guarantees.
- Compliance with any local procurement mandates.
- Submission of a bank guarantee or equivalent financial instrument, as may be specified.
Document Submission Details
All interested bidders must submit their tenders by following the prescribed method outlined in the tender documents, ensuring that:
- Submissions are made electronically via the designated portal.
- All documentation is formatted according to the requirements specified in the tender call, with emphasis on thorough and complete submissions to avoid disqualification.
Special Provisions
This tender may provide benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from smaller businesses to enhance competition and innovation. Specific provisions related to this encouragement will be outlined in the details of the tender documentation.
Evaluation Process
The evaluation of tenders will be based on several factors including:
- Compliance with eligibility requirements and technical specifications.
- Financial strength and cost-effectiveness of the bid.
- Quality assurance measures outlined in the submitted documentation.
Delivery Locations
The successful bidder will deliver the equipment to specified locations within the jurisdiction defined by the Department of Health and Family Welfare, with exact locations to be clarified after the tender awarding process.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to contact the Department of Health and Family Welfare through the appropriate channels provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Frequently Asked Questions
The eligibility requirements include being a registered entity with the capacity to provide high-quality biobanking equipment. Bidders must prove their experience in handling similar projects and provide relevant documentation that exhibits their technical and financial qualifications.
The required technical specifications for the Fully Automated Flash Freeze system include capabilities for adhering to standardized biobanking protocols, automation features that allow for efficiency and precision, and compliance with necessary quality assurance specifications.
Potential bidders must provide an Earnest Money Deposit (EMD) as part of their bid submission process. The EMD is typically a percentage of the bid amount and serves as a financial guarantee that a bidder will not withdraw from the tender process once submitted.
All tender documents must be submitted electronically via the designated portal, following the guidelines provided in the tender documentation. Bidders should ensure that all documents are in the accepted formats to avoid disqualification.
Yes, this tender includes specific provisions aimed at promoting participation from MSEs and startups. The details of these benefits are designed to encourage diverse participation and will be described in the tender documentation to support innovation and competition in the bidding process.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders