Tender Title: Radio Frequency Identification System for Library
Tender Reference Number: 516909f6
Issuing Authority: Department of Health and Family Welfare, Ministry of Health and Family Welfare
The Department of Health and Family Welfare is inviting proposals for the Radio Frequency Identification System for Library to enhance the efficiency and effectiveness of library services. This tender encompasses a comprehensive scope of work, detailing the provision, delivery, installation, and maintenance of various RFID-related equipment designed to streamline library operations.
Scope of Work and Objectives
The primary objective of this tender is to procure a complete Radio Frequency Identification (RFID) System which includes essential components such as staff stations, gate antenna systems, RFID tags, kiosks, RFID book drop stations, RFID handheld portable readers, RFID cards, smart card printing systems, ID printing ribbons, and cleaning kits. The scope extends over a total quantity of 10,522 units and requires the inclusion of middleware and comprehensive job work, along with the establishment of an Online Public Access Catalogue (OPAC). Additionally, the contract obligates the contractor to provide Comprehensive Annual Maintenance Contracts (CAMC) for five years for the entire RFID system.
Eligibility Criteria
To qualify for this tender, prospective bidders must adhere to the specified eligibility criteria which state that bidders should be registered entities, capable of meeting the technical and financial requirements detailed herein. Additional emphasis will be placed on bidders who demonstrate previous experience with similar RFID system implementations in library environments.
Technical Requirements
In order to ensure compliance with relevant standards, the following technical requirements must be met:
- The RFID system should be compatible with existing library management software.
- All equipment must comply with national quality standards for durability and reliability.
- Bidders are required to present certifications that confirm adherence to these quality standards.
Financial Requirements
Bidders must outline their approach to meeting the financial requirements of the tender. This includes the submission of a valid Earnest Money Deposit (EMD), performance security details, and a clear outline of payment terms associated with the project. Price evaluation will focus on both cost-effectiveness and overall service delivery.
Document Submission Details
All bidding documents must be submitted electronically through the designated portal. It is essential that bidders follow the outlined submission protocols to avoid disqualification. Bidders should ensure their compliance with the accepted document formats to facilitate an efficient review process.
Special Provisions
The tender supports Micro, Small, and Medium Enterprises (MSMEs) and startups, encouraging participation through preferential considerations in the evaluation process. This aligns with the government's "Make in India" initiative promoting local procurement practices.
Evaluation Process
Evaluation of proposals will be carried out based on a pre-defined scoring matrix. Criteria will include technical capability, financial viability, and previous project experience related to RFID systems. The selection process aims to identify the most suitable bidder who can deliver quality services within the stipulated timelines.
Delivery Locations
The delivery and installation of the RFID system will primarily take place within designated libraries under the jurisdiction of the Department of Health and Family Welfare. Specific locations will be communicated in the tender documents upon finalization.
Contact Information
For any inquiries regarding the tender, please refer to submission guidelines as provided within the official tender documents. Ensure all communications are routed through the designated channels mentioned in the tender announcement.
In summary, this tender presents an exciting opportunity for stakeholders looking to contribute to the national agenda of utilizing technology to improve public library systems. We look forward to innovative proposals that meet the outlined criteria while enhancing service delivery.
Tender BOQ Items
19 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsFrequently Asked Questions
The eligibility requirements entail that bidders must be registered entities with appropriate licenses and certifications. Additionally, bidders should have a track record of successfully implementing RFID systems in library settings, demonstrating capability in handling the technical demands of the project. Adequate financial standing to support the required Earnest Money Deposit (EMD) must also be established during the proposal submission.
The technical specifications for the RFID system include compliance with national quality standards and compatibility with existing library management software. Bidders must provide equipment that has been tested according to mandated protocols, ensuring reliability, durability, and adherence to required quality standards throughout the system’s operational lifespan.
The Earnest Money Deposit (EMD) is a critical component of the bidding process, intended to safeguard the interests of the issuing authority. Bidders are required to submit EMD along with their proposals, as outlined in the tender documents. Failure to comply with EMD requirements may result in disqualification from participation in this tender.
Proposals must be submitted electronically through the specified online portal dedicated to the bidding process. Bidders must ensure all documents are formatted as per the tender specifications, allowing for a seamless evaluation of their submissions. It is crucial to pay attention to submission deadlines to avoid disqualification.
The tender provides significant benefits for Micro, Small, and Medium Enterprises (MSEs), including preferential scoring during the evaluation process. This is designed to promote local businesses and align with the government’s initiative of enhancing competitiveness. Additionally, MSEs may access certain provisions and support mechanisms that facilitate their participation in governmental tenders.
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